Executive Support & Projects Lead (Hybrid)

ZEO ScientifiX; Fort Lauderdale (FL); Hybrid; USD 90,000 - 140,000; Full time

Job summary

Zeo ScientifiX, a Fort Lauderdale biotech company, is seeking a full-time, hybrid Executive Assistant / Project Manager to support the leadership team and drive cross‑functional initiatives.

The role combines high‑level administrative oversight, strategic coordination, and project management to keep executive priorities on track and organizational goals on schedule across research, clinical, regulatory, and operations teams.

Qualifications

• Bachelor’s degree in Business Administration or equivalent (preference).
• Minimum of 5 years of experience in project management, executive support, operations, or administrative leadership roles.
• Experience supporting executive teams in fast-paced, high-growth organizations.

Responsibilities

• Provide comprehensive administrative support to the executive leadership team.
• Manage executive calendars, travel arrangements, and scheduling of meetings.
• Prepare executive reports and meeting agendas for leadership discussions and strategic reviews.
• Track executive action items and follow up with internal teams to ensure timely completion of deliverables.
• Coordinate leadership engagement with partners, collaborators, investors, and institutional stakeholders.
• Assist with budgeting, expense tracking, and resource planning for projects and initiatives.

Skills

Project management

Executive support

Strong organization

Communication

Education

Bachelor’s degree in Business Administration or equivalent

Job description

Zeo ScientifiX, a Fort Lauderdale biotech company, is seeking a full-time, hybrid Executive Assistant / Project Manager to support the leadership team and drive cross‑functional initiatives.

The role combines high‑level administrative oversight, strategic coordination, and project management to keep executive priorities on track and organizational goals on schedule across research, clinical, regulatory, and operations teams.