Executive Assistant & HR Coordinator for Two C-Suite Executives

Zoozah LLC; Boca Raton (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Zoozah LLC in Boca Raton, FL is seeking an Executive Assistant & HR Coordinator to support two C-suite executives at a growing AI technology startup. This hands-on role requires exceptional organization, foresight, and discretion, with responsibility for both executive support and day-to-day HR tasks.

The ideal candidate will manage calendars, travel, emails, meeting prep, and notes, while also assisting with onboarding/offboarding, recruiting coordination, HR records, benefits, PTO, payroll,

Qualifications

• Bachelor's degree in Business Administration, Human Resources, Communications, Management or related field.
• Experience as Executive Assistant, Personal Assistant, Administrative Manager or similar roles preferred.
• Experience supporting senior executives preferred.
• Startup or technology company experience is a plus.

Responsibilities

• Manage and coordinate calendars, meetings, appointments, and travel for two C-suite executives.
• Prepare meeting agendas, documents, presentations and take notes.
• Coordinate emails, follow-ups and executive communications.
• Assist with onboarding/offboarding and HR documentation, benefits, PTO, payroll coordination, and employee communications.
• Coordinate interviews and recruiting activities.

Skills

Excellent organizational skills

Strong communication

Discretion

Multitasking

Education

Bachelor's degree

Tools

Calendar management tools

HRIS systems

Job description

Zoozah LLC in Boca Raton, FL is seeking an Executive Assistant & HR Coordinator to support two C-suite executives at a growing AI technology startup. This hands-on role requires exceptional organization, foresight, and discretion, with responsibility for both executive support and day-to-day HR tasks.

The ideal candidate will manage calendars, travel, emails, meeting prep, and notes, while also assisting with onboarding/offboarding, recruiting coordination, HR records, benefits, PTO, payroll,