Executive Support & Operations Lead

OdoBan | Clean Control Corporation; Warner Robins (GA); On-site; USD 42,000 - 56,000; Full time

Job summary

OdoBan | Clean Control Corporation seeks an Executive Office Coordinator to support the Executive Assistant and leadership team, coordinating calendars, meetings, travel, and documents with professionalism. You will organize records, prepare reports and agendas, assist with special projects, and maintain confidentiality across the organization while ensuring smooth day-to-day operations.

This role requires strong organizational skills and the ability to manage multiple priorities in a fast-paced

Qualifications

• Associate degree in Business Administration, Office Management, Communications, or related field preferred.
• Minimum of three years of administrative, executive support, office coordination, or related experience.
• Experience supporting senior leadership in a corporate or manufacturing environment preferred.
• Demonstrated ability to manage multiple priorities in a fast-paced work environment.

Responsibilities

• Provide administrative support to the Executive Assistant and executive leadership team.
• Coordinate calendars, meetings, conference calls, travel arrangements, and accommodations.
• Prepare, edit, proofread, and distribute correspondence, reports, presentations, agendas, and meeting materials.
• Organize and maintain electronic and physical records, files, and confidential documents.
• Assist with meeting preparation, minutes, follow-up items, and tracking of assigned action items.
• Monitor executive office communications and route inquiries to the appropriate individual.
• Coordinate leadership meetings, company events, employee functions, guest visits, and special projects.
• Process expense reports, invoices, purchase requests, and other administrative documentation.
• Assist with tracking departmental budgets, contracts, vendor information, and administrative deadlines.
• Maintain office supplies and administrative resources for executive offices and conference rooms.
• Support internal announcements, leadership correspondence, and other company communications.
• Provide backup support for the Executive Assistant during absences or periods of high workload.
• Maintain strict confidentiality regarding company, employee, customer, and vendor information.
• Perform other duties and special projects as assigned.

Skills

Time management

Communication

Attention to detail

Multitasking

Professionalism

Education

Associate degree (preferred)

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

Job description

OdoBan | Clean Control Corporation seeks an Executive Office Coordinator to support the Executive Assistant and leadership team, coordinating calendars, meetings, travel, and documents with professionalism. You will organize records, prepare reports and agendas, assist with special projects, and maintain confidentiality across the organization while ensuring smooth day-to-day operations.

This role requires strong organizational skills and the ability to manage multiple priorities in a fast-paced