Product Leadership Admin & Operations Specialist

Jobtailor; New York (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

Jobtailor is seeking an Administrative Assistant to support product leadership and operations in New York. You will coordinate travel, manage calendars, prepare documents, handle vendor invoices, and run reports to optimize processes.

The role requires strong communication, organization, and the ability to work independently in a fast-paced office. Legal right to work in the United States and a professional, discreet approach are essential.

Qualifications

• College degree or equivalent experience.
• At least 1 year of experience as an Administrative Assistant, Operations Assistant, or Executive Assistant in a professional office environment.
• Excellent verbal and written communication skills.
• Experience with Microsoft Suite (Word, Excel) and Google Apps (Gmail, Calendar, Sheets).
• Strong organizational, analytical and problem-solving skills.
• Ability to prioritize tasks and anticipate changing needs.
• Ability to multitask in a fast-paced environment.
• Capacity to interact with people at all levels and backgrounds.
• Ability to work well under pressure and adjust priorities as needed.
• Self-directed and motivated; able to work independently or with a team.
• Legally authorized to work in the United States.
• Background check required if selected for employment.

Responsibilities

• Support Product leadership in daily tasks.
• Coordinate complex travel arrangements using discretion.
• Act as gatekeeper, including tracking and following up on office correspondence.
• Perform filing, copying, drafting documents, and managing phone calls.
• Run operational reports and track metrics to aid process optimization.
• Research technologies, solutions, and vendors and summarize findings.
• Assess priorities and determine task urgency.
• Communicate professionally with internal managers and staff.
• Organize and assist with vendor invoice processing, expense reporting, time tracking, and staffing processes.
• Manage complex calendars and arrange meetings and travel.
• Assist with presentation preparation.
• Handle confidential information discreetly and professionally.
• Cultivate relationships with employees and coworkers.

Skills

Verbal and written communication

Organizational skills

Multitasking

Problem-solving

Team collaboration

Education

College degree or equivalent experience

Tools

Microsoft Suite

Google Apps

Job description

Jobtailor is seeking an Administrative Assistant to support product leadership and operations in New York. You will coordinate travel, manage calendars, prepare documents, handle vendor invoices, and run reports to optimize processes.

The role requires strong communication, organization, and the ability to work independently in a fast-paced office. Legal right to work in the United States and a professional, discreet approach are essential.