Sr Administrative Assistant

Integra Mission Critical; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive pay

Health coverage

Life & disability

Flexible benefits

Paid time off

Education assistance

Retirement plans

Job summary

Integra Mission Critical in Houston, TX is seeking a Senior Administrative Assistant to support a senior leader at our manufacturing facility through high‑level coordination, operational support, and workflow management to keep priorities aligned.

The ideal candidate has 3 years of administrative experience, is detail oriented, highly responsive, and proficient with Microsoft 365; this is a fully onsite role requiring collaboration across multiple teams.

Qualifications

• 3 years of administrative operational support coordination or related experience required.
• Associates or Bachelors degree preferred.
• Strong organizational coordination and multitasking abilities.
• Excellent written and verbal communication skills.
• Strong attention to detail with proven follow through and execution skills.

Responsibilities

• Coordinate complex scheduling across multiple leaders, stakeholders and departments.
• Serve as a highly trusted business partner to your executive and their team.
• Manage calendars, meeting logistics and recurring operational rhythms.
• Coordinate cross-functional meetings, including agendas, materials, follow ups and action item tracking.
• Manage communication flow including scheduling requests and operational follow up.
• Arrange and coordinate travel logistics including flights, hotels, transportation itineraries and related documentation.
• Prepare, process and track expense reports and related financial documentation.
• Support event coordination, internal meetings, client visits and operational logistics.
• Monitor deadlines, timelines and open action items to ensure completion and accountability.
• Maintain organization across files, systems, shared resources and operational documentation.
• Assist with preparation of presentations, reports, meeting materials and business correspondence.
• Identify scheduling conflicts or workflow concerns and escalate as needed.
• Support multiple leaders or teams while balancing shifting priorities and business needs.
• Maintain confidentiality and professionalism while handling sensitive information and communications.
• Provide dependable operational support that improves efficiency, responsiveness and coordination across the organization.

Skills

Organizational skills

Multitasking

Communication skills

Attention to detail

Independent work

Education

Associates or Bachelors degree preferred

Tools

Microsoft 365

Job description

Location Houston TX 77032 100 onsite Department Operations The Opportunity Integra is seeking a Senior Administrative Assistant to support a senior leader at our manufacturing facility through high level coordination operational support and workflow management This role plays a critical part in ensuring priorities schedules communication and operational activities remain aligned in a fast paced environment with multiple moving pieces You will be a strategic partner to the leader ensuring that the details in their day to day are handled so they are able to prioritize whats most important in executing as a leader of an exponentially growing organization This position needs someone collaborative strategic and who is self motived We are fully onsite The ideal candidate is detail oriented highly responsive and capable of managing complex coordination responsibilities with professionalism and strong follow through This individual must be able to balance competing priorities maintain organization across stakeholders and proactively support operational execution with minimal oversight This role is best suited for someone who thrives in high volume fast moving environments and enjoys creating structure improving coordination and reducing operational friction across teams

What you will do

• Coordinate complex scheduling across multiple leaders stakeholders and departments
• Serve as a highly trusted business partner to your executive and their team
• Manage calendars meeting logistics and recurring operational rhythms
• Coordinate cross functional meetings including agendas materials follow ups and action item tracking
• Manage communication flow including scheduling requests and operational follow up
• Arrange and coordinate travel logistics including flights hotels transportation itineraries and related documentation
• Prepare process and track expense reports and related financial documentation
• Support event coordination internal meetings client visits and operational logistics
• Monitor deadlines timelines and open action items to help ensure completion and accountability
• Maintain organization across files systems shared resources and operational documentation
• Assist with preparation of presentations reports meeting materials and business correspondence
• Identify scheduling conflicts operational gaps or workflow concerns and escape appropriately
• Support multiple leaders or teams while balancing shifting priorities and business needs
• Maintain confidentiality and professionalism while handling sensitive information and communications
• Provide dependable operational support that improves efficiency responsiveness and coordination across the organization

Required Qualifications

• 3 years of administrative operational support coordination or related experience required
• Associates or Bachelors degree preferred
• Strong organizational coordination and multitasking abilities
• Excellent written and verbal communication skills
• Strong attention to detail with proven follow through and execution skills
• Ability to manage competing priorities in a fast paced environment
• Strong problem solving skills and professional judgment
• Ability to work independently with minimal oversight while supporting multiple stakeholders
• Proficiency in Microsoft 365 including Outlook Teams Word Excel and PowerPoint
• Experience coordinating meetings travel calendars and operational workflows
• Strong interpersonal skills and service oriented mindset
• Ability to maintain confidentiality and handle sensitive information with discretion
• Experience supporting cross functional teams or multiple leaders preferred
• Comfortable adapting to changing priorities and evolving business needs

How we support you

We believe your best work happens when you feel supported professionally personally and financially Thats why we offer a range of benefits designed to help you thrive stay healthy and plan for the future

• Performance driven rewards Competitive pay with incentive opportunities that recognize your results and contributions
• Comprehensive healthcare Medical dental and vision coverage that supports you and your familys total well being
• Security and peace of mind Life and disability insurance programs that provide protection when it matters most
• Flexible benefits options A variety of voluntary benefits so you can personalize coverage to fit your needs
• Time to recharge Generous paid time off to relax travel and maintain a healthy work life balance
• Investing in your growth Education assistance and tuition support to help you build skills and advance your career
• Planning for the future Retirement and savings programs that help you achieve long term financial confidence

Equal Opportunity Statement

Integra provides equal employment opportunities for all people No employee or applicant for employment will be discriminated against because of race creed origin marital status sexual orientation age otherwise qualified disabled or veteran status or any other characteristic protected by law If you are a qualified applicant who requires reasonable accommodation to complete a job application pre employment testing a job interview or to otherwise participate in the hiring process please contact talentacquisitionintegracom