Onsite Executive Admin & Operations Partner

Integra Mission Critical; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive pay

Health coverage

Life & disability

Flexible benefits

Paid time off

Education assistance

Retirement plans

Job summary

Integra Mission Critical in Houston, TX is seeking a Senior Administrative Assistant to support a senior leader at our manufacturing facility through high‑level coordination, operational support, and workflow management to keep priorities aligned.

The ideal candidate has 3 years of administrative experience, is detail oriented, highly responsive, and proficient with Microsoft 365; this is a fully onsite role requiring collaboration across multiple teams.

Qualifications

• 3 years of administrative operational support coordination or related experience required.
• Associates or Bachelors degree preferred.
• Strong organizational coordination and multitasking abilities.
• Excellent written and verbal communication skills.
• Strong attention to detail with proven follow through and execution skills.

Responsibilities

• Coordinate complex scheduling across multiple leaders, stakeholders and departments.
• Serve as a highly trusted business partner to your executive and their team.
• Manage calendars, meeting logistics and recurring operational rhythms.
• Coordinate cross-functional meetings, including agendas, materials, follow ups and action item tracking.
• Manage communication flow including scheduling requests and operational follow up.
• Arrange and coordinate travel logistics including flights, hotels, transportation itineraries and related documentation.
• Prepare, process and track expense reports and related financial documentation.
• Support event coordination, internal meetings, client visits and operational logistics.
• Monitor deadlines, timelines and open action items to ensure completion and accountability.
• Maintain organization across files, systems, shared resources and operational documentation.
• Assist with preparation of presentations, reports, meeting materials and business correspondence.
• Identify scheduling conflicts or workflow concerns and escalate as needed.
• Support multiple leaders or teams while balancing shifting priorities and business needs.
• Maintain confidentiality and professionalism while handling sensitive information and communications.
• Provide dependable operational support that improves efficiency, responsiveness and coordination across the organization.

Skills

Organizational skills

Multitasking

Communication skills

Attention to detail

Independent work

Education

Associates or Bachelors degree preferred

Tools

Microsoft 365

Job description

Integra Mission Critical in Houston, TX is seeking a Senior Administrative Assistant to support a senior leader at our manufacturing facility through high‑level coordination, operational support, and workflow management to keep priorities aligned.

The ideal candidate has 3 years of administrative experience, is detail oriented, highly responsive, and proficient with Microsoft 365; this is a fully onsite role requiring collaboration across multiple teams.