Executive Support & Operations Coordinator

Southern Illinois University Carbondale; Carbondale (IL); On-site; USD 65,000 - 90,000; Full time

Job summary

Southern Illinois University Carbondale is seeking an experienced administrator to provide executive support to senior leadership. The role oversees university and departmental priorities, interprets policies, drafts communications, and coordinates events across multiple teams.

You will manage confidential personnel records and salary information, supervise staff, and lead budget planning and reporting efforts.

Qualifications

• High school graduation or equivalent.
• Five years (60 months) of progressively responsible professional/managerial experience in office operations or related fields.
• Experience supervising staff or similar personnel activities such as hiring, performance appraisals, and staffing needs.

Responsibilities

• Advises and provides executive support to an executive/administrator.
• Maintains an encompassing overview of significant University and departmental responsibilities and deadlines.
• Reviews, evaluates, develops, and interprets University and departmental policies and operational procedures.
• Drafts multi-source communications/reports for executives/administrators and develops and distributes correspondences as directed.
• Investigates, plans, organizes, interprets, and analyzes information in support of administrative reports and business operations.
• Manages confidential information and systems including personnel records and salary information; handles institutional documents.
• Oversees planning and implementation of special events (e.g., departmental and university-wide presentations).
• Provides liaison services, offering information and advice to departments and individuals at various levels.
• Represents departments/executives on committees or at professional conferences as requested.
• Supervises staff, student workers, and extra help; evaluates staffing needs and oversees personnel transactions.
• Develops and reviews job descriptions and oversees hiring/searches; approves time cards and performance appraisals.
• Manages budget activities, prepares projections, monitor expenditures, and conducts budget reconciliations.

Job description

Southern Illinois University Carbondale is seeking an experienced administrator to provide executive support to senior leadership. The role oversees university and departmental priorities, interprets policies, drafts communications, and coordinates events across multiple teams.

You will manage confidential personnel records and salary information, supervise staff, and lead budget planning and reporting efforts.