Campus Executive Office Administrator

University of Illinois Urbana-Champaign; Champaign (IL); On-site; USD 55,000 - 65,000; Full time

Job summary

University of Illinois Urbana-Champaign is seeking an Office Administrator to provide high-level administrative and operational support to the Executive Associate Vice Chancellor for Research and Innovation, the AVP/Chief of Staff, and the Assistant to the Senior Vice Chancellor for Research and Innovation.

The role requires initiative, independent judgment, professionalism, and the ability to manage multiple priorities in a fast-paced executive environment, while upholding university policies

Qualifications

• High school diploma or equivalent.
• Four (4) years of work experience comparable to the third level.
• Two (2) years of work experience comparable to the fourth level.

Responsibilities

• Provide primary administrative support to the Executive Associate Vice Chancellor and Associate Vice Chancellor/Chief of Staff.
• Manage complex calendars, coordinate meetings, prioritize competing requests, and resolve scheduling conflicts.
• Coordinate domestic and international travel arrangements and manage logistics for meetings, events, and visits.
• Prepare, review, edit, proofread, finalize, and route correspondence; maintain confidential records with discretion.
• Coordinate administrative support for committees, working groups, and strategic initiatives.

Skills

Communication

Interpersonal skills

Discretion and confidentiality

Organization and prioritization

Self-motivation

Education

High school diploma or equivalent

Tools

Word

Excel

Database applications

Job description

University of Illinois Urbana-Champaign is seeking an Office Administrator to provide high-level administrative and operational support to the Executive Associate Vice Chancellor for Research and Innovation, the AVP/Chief of Staff, and the Assistant to the Senior Vice Chancellor for Research and Innovation.

The role requires initiative, independent judgment, professionalism, and the ability to manage multiple priorities in a fast-paced executive environment, while upholding university policies