Transportation Admin & Operations Coordinator

Northern Illinois University; DeKalb (IL); On-site; USD 42,000 - 52,000; Full time

Job summary

Northern Illinois University’s Transportation Services seeks an administrative support position to assist in daily operations, scheduling, and reporting. The role requires handling confidential information, coordinating calendars, and supporting travel, vehicle use, and billing processes.

The position emphasizes multi-tasking, strong organizational skills, and professional communication with campus partners.

Qualifications

• High school diploma or equivalent.
• Four (4) years (48 months) of work experience comparable to the third level of this series.
• Two (2) years (24 months) of work experience comparable to the fourth level of this series.

Responsibilities

• Schedule and dispatch pool vehicles; maintain usage logs and travel files.
• Handle minor complaints and process accident reports; monitor accounts and billing lists.
• Prepare monthly fuel reports and vehicle billing data; distribute monthly statements.
• Process vehicle title/registration paperwork and support staff calendars and meetings.

Skills

Administrative support

Office software

Customer service

Communication

Education

High school diploma or equivalent

Job description

Northern Illinois University’s Transportation Services seeks an administrative support position to assist in daily operations, scheduling, and reporting. The role requires handling confidential information, coordinating calendars, and supporting travel, vehicle use, and billing processes.

The position emphasizes multi-tasking, strong organizational skills, and professional communication with campus partners.