Executive Support & Operations Specialist

Southern University System; Sterlington (LA); On-site; USD 40,000 - 50,000; Full time

Job summary

Southern University System is seeking an Executive Administrative Specialist to provide advanced administrative support to the executive office, manage calendars, coordinate travel, and oversee reception and records.

The role requires professionalism, discretion, and excellent organizational and communication skills, with experience in enterprise information systems such as Ellucian Banner.

Qualifications

• Bachelor’s degree from an accredited college or university.
• 5–6 years of progressively responsible administrative or executive support experience; degree may be substituted.
• Strong organizational, communication, interpersonal, and problem‑solving skills; handle confidential information.

Responsibilities

• Manage executive calendar and scheduling with internal and external stakeholders.
• Coordinate official travel, including arrangements and reimbursements.
• Handle office reception, correspondence, and records management.
• Prepare agendas, briefing materials, and routine documents.
• Initiate and monitor transactions in Ellucian Banner and related systems.
• Support human resources, payroll, finance, and procurement workflows as needed.

Skills

Strong organizational skills

Excellent communication

Interpersonal skills

Problem-solving skills

Education

Bachelor’s degree

Tools

Microsoft Office

Electronic workflow systems

Enterprise information systems

Ellucian Banner knowledge

Job description

Southern University System is seeking an Executive Administrative Specialist to provide advanced administrative support to the executive office, manage calendars, coordinate travel, and oversee reception and records.

The role requires professionalism, discretion, and excellent organizational and communication skills, with experience in enterprise information systems such as Ellucian Banner.