Executive Support & Onsite Events Coordinator (Notary)

American Notary USA; Hoboken (NJ); On-site; USD 50,000 - 65,000; Full time

Job summary

American Notary USA, based in Hoboken, NJ, is seeking an organized assistant to support local office activities and coordinate with remote Executive Assistants. The role focuses on coordinating onsite meetings, events, and office initiatives, ensuring smooth communications with stakeholders and maintaining licensure requirements including a current Public Notary License.

Candidates should have strong time-management, attention to detail, and a proactive approach to handling calendar logistics,

Qualifications

• Experience coordinating onsite meetings, events or office-based initiatives.

Responsibilities

• Assist with local office events and coordinate with remote Executive Assistants.
• Support calendar logistics, travel arrangements, and document preparation as needed.

Skills

Event coordination

Meeting scheduling

Stakeholder communications

Education

Public Notary License

Job description

American Notary USA, based in Hoboken, NJ, is seeking an organized assistant to support local office activities and coordinate with remote Executive Assistants. The role focuses on coordinating onsite meetings, events, and office initiatives, ensuring smooth communications with stakeholders and maintaining licensure requirements including a current Public Notary License.

Candidates should have strong time-management, attention to detail, and a proactive approach to handling calendar logistics,