Onsite Executive Support & Events Coordinator

EY; Hoboken (NJ); On-site; USD 47,000 - 98,000; Full time

Job summary

EY in Hoboken, NJ seeks an Executive Support Coordinator to provide in-office support for local and visiting executives, coordinating events and acting as the onsite partner across offices. The role requires strong organization, communication, and the ability to manage multiple tasks in a dynamic environment.

You will liaise with remote Executive Assistants and coordinate with facilities teams to deliver exceptional support, while maintaining high-level professionalism with senior leaders.

Qualifications

• Ability to provide in-office support five days a week.
• Flex between the Hoboken and 1 Manhattan West offices to provide onsite support based on business needs e.g. during peak periods or for larger events.
• 4+ years of relevant business experience or combined no less than 2 years relevant experience and associates or higher degree.
• Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook.
• Current Public Notary License (ideally)

Responsibilities

• Assist in the planning, organization, and execution of local office events, including team meetings, training sessions, and corporate gatherings, in compliance with meetings and events policies and processes and in collaboration with the contracted local workplace and facilities management team (CBRE).
• Coordinate with the event organizers and CBRE on onsite logistics, including room setup, catering coordination, and materials preparation, to support successful event delivery.
• Serve as a dependable onsite point of contact in your office, taking end-to-end ownership of requests and escalating appropriately when additional support or guidance is required.
• Use firm knowledge, tools and your network of resources to execute on deliverables and solve problems that arise to meet customers’ expectations.
• Collaborate with the wider ESC team to facilitate smooth operations and effective communication.

Skills

Interpersonal communication

Organizational skills

Problem solving

Time management

Education

Associates degree or higher

Tools

MS Word

MS Excel

MS PowerPoint

MS Teams

Outlook

Job description

EY in Hoboken, NJ seeks an Executive Support Coordinator to provide in-office support for local and visiting executives, coordinating events and acting as the onsite partner across offices. The role requires strong organization, communication, and the ability to manage multiple tasks in a dynamic environment.

You will liaise with remote Executive Assistants and coordinate with facilities teams to deliver exceptional support, while maintaining high-level professionalism with senior leaders.