Administrative Assistant – Remote/On‑Site Doc Management

The Best Notary; San Mateo (CA); Hybrid; USD 25,000 - 34,000; Full time

Benefits offered by this job

Stock options

Job summary

The Best Notary in San Mateo, CA is seeking an Administrative Assistant to manage mail, document processing, and client communications. This role combines on-site and remote tasks to support a growing notarization team.

Responsibilities include printing, reviewing, scanning, shipping documents, and coordinating FedEx pickups. You will also update clients, create Loom videos, and assist with office supplies as we scale.

Qualifications

• Current drivers license, a functioning vehicle and a clean driving record.
• Be proactive and capable of multitasking.
• Be excited to work within a growing, dynamic team.
• Detail oriented and organized.

Responsibilities

• Getting mail from the post office at least twice a week.
• Printing, reviewing, preparing, scanning, and shipping documents.
• Preparing FedEx Labels, picking up and dropping off documents at FedEx.
• Updating clients and remote team about the documents received and being sent
• Creating Loom videos of assembled binders and updates to clients.
• Purchasing office supplies and equipment when needed.
• More exciting opportunities as we grow!

Skills

Multitasking

Detail oriented

Proactive

Customer service

Education

Some college or bachelor's degree

Job description

The Best Notary in San Mateo, CA is seeking an Administrative Assistant to manage mail, document processing, and client communications. This role combines on-site and remote tasks to support a growing notarization team.

Responsibilities include printing, reviewing, scanning, shipping documents, and coordinating FedEx pickups. You will also update clients, create Loom videos, and assist with office supplies as we scale.