Executive Support & Office Operations Lead

Smart Start of Forsyth County, Inc.; Winston-Salem (NC); On-site; USD 27,000 - 36,000; Full time

Job summary

Smart Start of Forsyth County, Inc. seeks an Administrative Assistant to provide high-level administrative and operational support to the Chief of Staff, CEO, and management team.

The role covers executive scheduling, board support, onboarding/offboarding logistics, training and event coordination, training records, and selected fiscal and asset-management processes. The position requires strong organization, professionalism, discretion, attention to detail, proficiency with Excel, and the

Qualifications

• High school diploma or equivalent.
• At least two years of administrative, office, executive, or related support experience.
• Strong organizational, written and verbal communication, time-management, customer-service, and follow-through skills.
• Ability to manage multiple priorities and handle confidential information appropriately.
• Proficiency with Microsoft Office and/or Google Workspace, including strong working knowledge of Microsoft Excel for tracking, reconciliation support, lists, and routine reporting.

Responsibilities

• Coordinate scheduling and calendar coordination for the CEO and assist the Chief of Staff and management team with meetings, correspondence, documents, and administrative follow-up.
• Coordinate internal and external meetings, including Board and committee meetings; prepare and distribute agendas, meeting materials, presentations, and minutes as requested.
• Maintain office supplies, administrative files, organizational calendars, directories, meeting spaces, and routine facility and equipment requests.
• Prepare correspondence, forms, spreadsheets, reports, presentations, and other administrative documents.
• Coordinate onboarding and offboarding logistics, including orientation scheduling, workspace and equipment setup, access requests, required paperwork, and return of organizational property.
• Coordinate administrative onboarding and offboarding activities with the Chief of Staff, external HR consultant, IT support, and other appropriate staff.
• Provide scheduling, registration, communication, materials, attendance, and acknowledgment support for staff training and organizational events.
• Support logistics for the Cross-Program Shadowing Initiative, Program Leadership Training Initiative, ECE Conference planning, and other staff-development activities.
• Maintain training records and track staff attendance, acknowledgments, and completion to support annual staff-development planning and compliance needs.
• Assist fiscal staff with monthly credit-card reconciliation by organizing receipts and supporting documentation, preparing Excel-based reconciliation files, and following up on missing documentation as directed.
• Assist with updating, maintaining, and reconciling the organization's annual fixed-asset list and related administrative records.
• Assist fiscal staff with collecting and maintaining routine payroll and benefits documentation and refer employee payroll or benefits questions to appropriate staff.
• Distribute employee announcements and routine organizational communications and assist with employee meetings, activities, and events.
• Maintain designated employee and administrative records and coordinate routine HR-related administrative activities with the Chief of Staff and external HR consultant.
• Maintain confidentiality of employee, payroll, Board, executive, fiscal, and organizational information.
• Perform other administrative duties and special projects as assigned.

Skills

Excel proficiency

Microsoft Office

Google Workspace

Strong organizational skills

Communication skills

Confidentiality

Time management

Prioritization

Customer service

Education

High school diploma or equivalent

Associate degree (preferred)

Tools

Microsoft Excel

Microsoft Office

Google Workspace

Job description

Smart Start of Forsyth County, Inc. seeks an Administrative Assistant to provide high-level administrative and operational support to the Chief of Staff, CEO, and management team.

The role covers executive scheduling, board support, onboarding/offboarding logistics, training and event coordination, training records, and selected fiscal and asset-management processes. The position requires strong organization, professionalism, discretion, attention to detail, proficiency with Excel, and the