Executive Support & Office Operations Lead

WASH; Franklin (TN); On-site; USD 52,000 - 78,000; Full time

Job summary

WASH in Franklin, TN is seeking an Office Manager/Executive Assistant to provide high-level administrative support to the executive team. The role requires proactive, highly organized individuals who thrive in a fast-paced environment.

You will coordinate complex travel, manage confidential information, oversee office operations, liaise with IT and facilities, and support multiple executives with professionalism and discretion.

Qualifications

• 5+ years of administrative and leadership support experience.
• Ability to support multiple executives with a proactive approach.
• Excellent written and verbal communication; strong grammar and editing.
• Maintain strict confidentiality and discretion.

Responsibilities

• Work with the executive team for administrative, financial, and operational activities.
• Arrange complex travel plans, documents, and itineraries.
• Maintain and organize receipts; complete travel expense reports.
• Solicit and review meeting requests; coordinate scheduling with stakeholders.
• Greet senior leadership's visitors; prep meeting rooms and communications.
• Compile support documents for meetings; handle confidential information.
• Organize office operations, maintenance, and office layout.
• Manage office supplies inventory; coordinate IT/vendor relations.
• Negotiate contracts with vendors; provide general visitor support.
• Address employee inquiries on office management; liaise with facilities.

Skills

Executive support

Organizational skills

Communication

Discretion

Travel coordination

Problem solving

Tools

Microsoft Office

Internal systems

Job description

WASH in Franklin, TN is seeking an Office Manager/Executive Assistant to provide high-level administrative support to the executive team. The role requires proactive, highly organized individuals who thrive in a fast-paced environment.

You will coordinate complex travel, manage confidential information, oversee office operations, liaise with IT and facilities, and support multiple executives with professionalism and discretion.