Executive Support & Office Operations Coordinator

Liquid Env Solutions of Texas in; Irving (TX); On-site; USD 29,000 - 40,000; Full time

Job summary

Liquid Env Solutions of Texas is seeking an Administrative Coordinator & Executive Support to serve as the first contact for visitors and provide essential support to the Executive Leadership Team and corporate staff. You will manage travel arrangements, expense reports, and day-to-day office operations in a fast-paced environment.

The ideal candidate is highly organized, customer-focused, and able to juggle multiple priorities with minimal supervision while maintaining confidentiality and

Qualifications

• 3+ years of administrative, executive assistant, office management, or receptionist experience.
• Experience with expense management systems and travel booking platforms preferred.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to maintain confidentiality and exercise sound judgment.
• Professional appearance and customer-service mindset.

Responsibilities

• Greet and assist visitors, vendors, and employees in a professional and courteous manner.
• Answer and direct incoming phone calls.
• Receive, sort, and distribute incoming mail and packages.
• Coordinate outgoing shipments through FedEx, UPS, and other carriers.
• Maintain a clean, organized, and welcoming reception area.
• Coordinate domestic travel arrangements for the Executive Leadership Team.
• Prepare and submit executive expense reports accurately and on time.
• Schedule travel accommodations, including flights, hotels, rental cars, and meeting logistics.
• Assist with executive calendars and meeting coordination as requested.
• Order and maintain office supplies for the corporate office.
• Monitor office inventory and replenish supplies before shortages occur.
• Maintain coffee stations, break rooms, kitchens, and beverage areas.
• Ensure conference rooms and board rooms are stocked with beverages, snacks, office supplies, and presentation materials.
• Coordinate catering and meeting setup for executive meetings, Board meetings, and company events.
• Work with building management and vendors to resolve office-related issues.
• Provide administrative assistance to corporate departments as needed.
• Prepare correspondence, reports, presentations, and other business documents.
• Manage FedEx, Staples, and other corporate vendor accounts.
• Process and distribute documents requiring executive signatures, including bonds and legal documents.
• Assist with filing, scanning, recordkeeping, and document management.
• Support special projects assigned by leadership.

Skills

Administrative experience

Travel coordination

Expense management

Customer service

Communication

Organizational skills

Confidentiality

Tools

Expense management systems

Travel booking platforms

Job description

Liquid Env Solutions of Texas is seeking an Administrative Coordinator & Executive Support to serve as the first contact for visitors and provide essential support to the Executive Leadership Team and corporate staff. You will manage travel arrangements, expense reports, and day-to-day office operations in a fast-paced environment.

The ideal candidate is highly organized, customer-focused, and able to juggle multiple priorities with minimal supervision while maintaining confidentiality and