Executive Support & Office Operations Coordinator

Liquid Environmental Solutions; Irving (TX); On-site; USD 29,000 - 40,000; Full time

Job summary

Liquid Environmental Solutions is seeking an Administrative Coordinator & Executive Support to be the first point of contact and provide administrative support to the ELT and corporate staff. You will coordinate executive travel, process expense reports, and maintain office operations, supplies, and professional reception areas.

The ideal candidate is highly organized, customer-focused, with strong MS Office skills and 3+ years of experience, capable of managing multiple priorities with minimal

Qualifications

• Associate degree preferred; equivalent experience considered.
• 3+ years of administrative, executive assistant, office management, or receptionist experience.
• Strong Microsoft Office skills (Outlook, Excel, Word, PowerPoint).
• Experience with expense management systems and travel booking platforms preferred.
• Excellent written and verbal communication skills.

Responsibilities

• Greet and assist visitors, vendors, and employees in a professional and courteous manner.
• Answer and direct incoming phone calls.
• Receive, sort, and distribute incoming mail and packages.
• Coordinate outgoing shipments through FedEx, UPS, and other carriers.
• Maintain a clean, organized, and welcoming reception area.
• Coordinate domestic travel arrangements for the Executive Leadership Team.
• Prepare and submit executive expense reports accurately and on time.
• Schedule travel accommodations, including flights, hotels, rental cars, and meeting logistics.
• Assist with executive calendars and meeting coordination as requested.
• Order and maintain office supplies for the corporate office.
• Monitor office inventory and replenish supplies before shortages occur.
• Maintain coffee stations, break rooms, kitchens, and beverage areas.
• Ensure conference rooms and board rooms are stocked with beverages, snacks, office supplies, and presentation materials.
• Coordinate catering and meeting setup for executive meetings, Board meetings, and company events.
• Work with building management and vendors to resolve office-related issues.
• Provide administrative assistance to corporate departments as needed.
• Prepare correspondence, reports, presentations, and other business documents.
• Manage FedEx, Staples, and other corporate vendor accounts.
• Process and distribute documents requiring executive signatures, including bonds and legal documents.
• Assist with filing, scanning, recordkeeping, and document management.
• Support special projects assigned by leadership.

Skills

Organizational skills

Attention to detail

Customer service

Professional communication

Initiative and ownership

Multitasking

Dependability

Team collaboration

Education

Associate degree

Tools

Microsoft Office (Outlook, Excel, Word, PowerPoint)

Expense management systems

Travel booking platforms

Job description

Liquid Environmental Solutions is seeking an Administrative Coordinator & Executive Support to be the first point of contact and provide administrative support to the ELT and corporate staff. You will coordinate executive travel, process expense reports, and maintain office operations, supplies, and professional reception areas.

The ideal candidate is highly organized, customer-focused, with strong MS Office skills and 3+ years of experience, capable of managing multiple priorities with minimal