Executive Admin & Operations Coordinator

LGSTX Services, Inc.; Wilmington (OH); On-site; USD 40,000 - 56,000; Full time

Job summary

LGSTX Services, Inc. is seeking an Administrative Assistant to provide high-level administrative and operational support to department leadership.

This role coordinates activities, prepares reports and correspondence, and manages confidential information to ensure efficient department operations and professional communication with internal and external stakeholders. Responsibilities include calendar and meeting coordination for leadership, travel arrangements, invoice processing, filing, data

Qualifications

• Requires a High School Diploma or equivalent and a minimum of one year of administrative or office experience.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to exercise sound judgment and maintain confidentiality.
• Strong attention to detail and accuracy.
• Ability to work independently with minimal supervision.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Administrative and executive support: manage calendars, schedules, and meeting coordination for leadership; screen and prioritize communications; prepare reports, presentations, meeting agendas, and business documents; coordinate travel arrangements and expense reporting; maintain confidential personnel and business records.
• Office and operational support: monitor and improve administrative processes to promote efficiency; maintain departmental filing systems and records; coordinate office supply purchases and vendor interactions; assist with invoice processing, purchase requests, and document management.
• Communication and project coordination: liaison between management, employees, customers, and external business partners; coordinate meetings, events, and departmental communications; support special projects by gathering information, tracking progress, and preparing status updates; follow up on action items and deadlines.
• Reporting and data management: create and maintain spreadsheets, databases, and tracking reports; compile data and prepare routine and ad hoc reports for management; ensure accuracy and integrity of departmental records and information.
• Other duties: perform other duties and special assignments as required.

Job description

LGSTX Services, Inc. is seeking an Administrative Assistant to provide high-level administrative and operational support to department leadership.

This role coordinates activities, prepares reports and correspondence, and manages confidential information to ensure efficient department operations and professional communication with internal and external stakeholders. Responsibilities include calendar and meeting coordination for leadership, travel arrangements, invoice processing, filing, data