Executive Support & Office Coordinator

Green Thumb; West Haven (CT); On-site; USD 42,000 - 56,000; Full time

Job summary

Green Thumb is seeking an Administrative Coordinator in West Haven, CT to support market management and operations. You will handle calendars, correspondence, guest reception, file maintenance, and daily facility operations with a proactive, team‑oriented mindset.

Ideal candidates have 2 years of administrative experience, strong communication, and the ability to multi-task in a fast paced environment. Cannabis industry familiarity is not required.

Qualifications

• 2 years’ experience in an administrative role.
• Excellent verbal and written communication skills.
• Capacity to multi-task and stay organized in a fast-paced environment.
• Proven ability to work within a team environment and support colleagues.

Responsibilities

• Assist management with ongoing projects as assigned, balancing short and long-term deadlines
• Answer phone calls and take detailed messages – friendly, outgoing and confident
• Welcome guests, sign them in/out, escort to conference rooms
• Write and distribute email, memos, letters, faxes and forms
• Ensure efficient day-to-day operation of facility
• Maintain logs and files including visitor logs and vendor contacts
• Sign for, schedule and accept deliveries; ensure accuracy of orders
• Create calendar appointments for management on shared calendars
• Perform daily, weekly and monthly security checklists
• Maintain supply inventory and keep areas stocked
• Keep common areas clean and tidy
• Facilitate group lunch setup and light trash removal
• Light data entry and proofreading internal/external documents
• Create PowerPoints or reports for distribution
• Provide general support to visitors as point of contact
• Submit and reconcile expenses including petty cash
• Any other task as assigned

Skills

Verbal and written communication

Multi-tasking

Team collaboration

Hospitality experience

Job description

Green Thumb is seeking an Administrative Coordinator in West Haven, CT to support market management and operations. You will handle calendars, correspondence, guest reception, file maintenance, and daily facility operations with a proactive, team‑oriented mindset.

Ideal candidates have 2 years of administrative experience, strong communication, and the ability to multi-task in a fast paced environment. Cannabis industry familiarity is not required.