Administrative Coordinator

Green Thumb; West Haven (CT); On-site; USD 42,000 - 56,000; Full time

Job summary

Green Thumb is seeking an Administrative Coordinator in West Haven, CT to support market management and operations. You will handle calendars, correspondence, guest reception, file maintenance, and daily facility operations with a proactive, team‑oriented mindset.

Ideal candidates have 2 years of administrative experience, strong communication, and the ability to multi-task in a fast paced environment. Cannabis industry familiarity is not required.

Qualifications

• 2 years’ experience in an administrative role.
• Excellent verbal and written communication skills.
• Capacity to multi-task and stay organized in a fast-paced environment.
• Proven ability to work within a team environment and support colleagues.

Responsibilities

• Assist management with ongoing projects as assigned, balancing short and long-term deadlines
• Answer phone calls and take detailed messages – friendly, outgoing and confident
• Welcome guests, sign them in/out, escort to conference rooms
• Write and distribute email, memos, letters, faxes and forms
• Ensure efficient day-to-day operation of facility
• Maintain logs and files including visitor logs and vendor contacts
• Sign for, schedule and accept deliveries; ensure accuracy of orders
• Create calendar appointments for management on shared calendars
• Perform daily, weekly and monthly security checklists
• Maintain supply inventory and keep areas stocked
• Keep common areas clean and tidy
• Facilitate group lunch setup and light trash removal
• Light data entry and proofreading internal/external documents
• Create PowerPoints or reports for distribution
• Provide general support to visitors as point of contact
• Submit and reconcile expenses including petty cash
• Any other task as assigned

Skills

Verbal and written communication

Multi-tasking

Team collaboration

Hospitality experience

Job description

TheAdministrative Coordinatorprioritizes and executes a wide variety of short and long-term tasks on a regular basis and provides direct support to market management & operational leadership while provides a wide cast net to the team.This person is extremely friendly and positive, organized, and thorough. TheAdministrative Coordinator is timely, consistent, reliable, and enjoys working both independently and as part of a team. This person can listen and accurately follow directions and possess an energetic “get it done” attitude.

Responsibilities

• Assist management with ongoing projects as assigned, balancing short and long-term deadlines
• Answer phone calls and take detailed messages - naturally friendly, outgoing, confident, extroverted
• Welcome our guests, sign them in/out, escort them into conference rooms - has an instinctually hospitable nature
• Write and distribute email, correspondence memos, letters, faxes and forms
• Ensure efficient and smooth day-to-day operation of facility
• Maintain various logs and files including visitor logs, vendor contacts, missed punches, vehicle maintenance, training, security equipment
• Sign for, schedule and accept deliveries, ensure accuracy of orders
• Create detailed, accurate calendar appointments for management and internal meetings on shared calendars
• Perform daily, weekly and monthly security checklists
• Maintain supply inventory and keep all areas stocked on a regular basis (paper goods, printing areas, groceries, restrooms and dry storage)
• Keep common areas clean and tidy, including reception, meeting rooms, and kitchen
• Facilitate group lunch set-up and light trash removal
• Light data entry and proofreading/polishing internal and external documents
• Creation of Power Points and/ or reports for distribution
• Provide general support to visitors and act as the point of contact for internal and external clients
• Submit and reconcile expenses to include blue bird reports and petty cash
• Any other task as assigned

Qualifications

• 2 years’ experience in an administrative role
• Excellent professional verbal and written communication skills
• Capacity to multi-task and stay organized in a fast-paced environment
• Proven ability to work within a team environment and support colleagues
• Hospitality experience is a plus
• Understands and complies with the rules, regulations, policies, and procedures of GTI
• Demonstrates ability to self-motivate and innovate
• Ability to use initiative and independent judgment appropriately while not overstepping chain of command
• Ability to establish and maintain effective working relationships with all employees
• Basic math & collaboration skills, problem solving/analysis, decision making, communication & teamwork proficiency, discretion
• Organizational & presentation skills, leadership
• Understanding & adhering to applicable state and regulations as they pertain to the industry, safety regulations, local municipal codes and organizational rules, regulations, directives and standard operating procedures
• Ability to use standard office equipment, computer equipment and software, performance management, spreadsheet applications and email
• Prior cannabis experience is not required

Additional Requirements

• Must pass any and all required background checks
• Must be and remain compliant with all legal or company regulations for working in the industry
• Must possess valid driver’s license
• Must be a minimum of 21 years of age
• Must be approved by the D.O.A. to receive an Agent badge

Voluntary Demographic Questions

For government reporting purposes, we ask candidates to respond to the below race and gender self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Green Thumb’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Although GTI is not a federal contractor and therefore, not under compliance mandates to report on the percentage of its workforce that is comprised of employees with disabilities or Veterans, we provide applicants and employees with a voluntary option to confidentially self-identify as a person with a disability or a Veteran as a part of our commitment to diversity and inclusion. Identifying yourself as a Veteran or individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past.