Administrative Coordinator

Greenthumbindustries; West Haven (CT); On-site; USD 42,000 - 56,000; Full time

Job summary

Greenthumbindustries is seeking an Administrative Coordinator to support market management and leadership. The role emphasizes organization, reliability, and a positive, proactive attitude in a fast-paced office environment.

Responsibilities include short- and long-term project support, front-desk hospitality, calendar management, expense processing, and document preparation. Prior cannabis industry familiarity is not required, and a valid driver’s license is needed.

Qualifications

• 2 years’ experience in an administrative role
• Excellent verbal and written communication skills
• Capacity to multi-task and stay organized in a fast-paced environment
• Proven ability to work within a team environment and support colleagues
• Hospitality experience is a plus
• Must pass background checks
• Must have valid driver’s license
• Must be 21+ years old

Responsibilities

• Assist management with ongoing projects and deadlines
• Answer calls and take detailed messages
• Welcome guests and escort them to conference rooms
• Prepare and distribute emails, memos, letters, and forms
• Maintain daily facility operations and logs
• Manage inventory and supplies
• Schedule deliveries and maintain calendars
• Support visitors and act as a point of contact
• Submit and reconcile expenses
• Perform light data entry and create reports/PowerPoints

Skills

Administrative support

Multi-tasking

Communication

Team collaboration

Job description

The Role

TheAdministrative Coordinatorprioritizes and executes a wide variety of short and long-term tasks on a regular basis and provides direct support to market management & operational leadership while provides a wide cast net to the team.This person is extremely friendly and positive, organized, and thorough. TheAdministrative Coordinator is timely, consistent, reliable, and enjoys working both independently and as part of a team. This person can listen and accurately follow directions and possess an energetic "get it done" attitude.

Responsibilities

• Assist management with ongoing projects as assigned, balancing short and long-term deadlines
• Answer phone calls and take detailed messages - naturally friendly, outgoing, confident, extroverted
• Welcome our guests, sign them in/out, escort them into conference rooms - has an instinctually hospitable nature
• Write and distribute email, correspondence memos, letters, faxes and forms
• Ensure efficient and smooth day-to-day operation of facility
• Maintain various logs and files including visitor logs, vendor contacts, missed punches, vehicle maintenance, training, security equipment
• Sign for, schedule and accept deliveries, ensure accuracy of orders
• Create detailed, accurate calendar appointments for management and internal meetings on shared calendars
• Perform daily, weekly and monthly security checklists
• Maintain supply inventory and keep all areas stocked on a regular basis (paper goods, printing areas, groceries, restrooms and dry storage)
• Keep common areas clean and tidy, including reception, meeting rooms, and kitchen
• Facilitate group lunch set-up and light trash removal
• Light data entry and proofreading/polishing internal and external documents
• Creation of Power Points and/ or reports for distribution
• Provide general support to visitors and act as the point of contact for internal and external clients
• Submit and reconcile expenses to include blue bird reports and petty cash
• Any other task as assigned

Qualifications

• 2 years’ experience in an administrative role
• Excellent professional verbal and written communication skills
• Capacity to multi-task and stay organized in a fast-paced environment
• Proven ability to work within a team environment and support colleagues
• Hospitality experience is a plus
• Understands and complies with the rules, regulations, policies, and procedures of GTI
• Demonstrates ability to self-motivate and innovate
• Ability to use initiative and independent judgment appropriately while not overstepping chain of command
• Ability to establish and maintain effective working relationships with all employees
• Basic math & collaboration skills, problem solving/analysis, decision making, communication & teamwork proficiency, discretion
• Organizational & presentation skills, leadership
• Understanding & adhering to applicable state and regulations as they pertain to the industry, safety regulations, local municipal codes and organizational rules, regulations, directives and standard operating procedures
• Ability to use standard office equipment, computer equipment and software, performance management, spreadsheet applications and email
• Prior cannabis experience is not required

Additional Requirements

• Must pass any and all required background checks
• Must be and remain compliant with all legal or company regulations for working in the industry
• Must possess valid driver’s license
• Must be a minimum of 21 years of age
• Must be approved by the D.O.A. to receive an Agent badge