Executive Support Manager for Senior Admissions Leaders

University of Chicago; Chicago (IL); On-site; USD 60,000 - 90,000; Full time

Job summary

The Office of College Admissions at the University of Chicago seeks an Executive Support Manager to provide high-level administrative and strategic support to senior admissions leadership, exercising independent judgment on priorities, scheduling, and special projects while advising on office procedure and policy.

Responsibilities include managing daily operations for the Vice President, coordinating travel domestically and internationally, creating briefings, and staff support to enhance

Qualifications

• Minimum 7+ years of work experience in a related field.
• Experience supporting senior executives and coordinating complex calendars.
• Experience with budgeting, expenses, and reconciliation.
• Knowledge of University resources and programs.
• Proficiency in MS Office and online databases/tools.

Responsibilities

• Manages daily operations and front-line support for the office of the Vice President, Associate Vice President, and Dean.
• Coordinates complex travel and meeting priorities.
• Prepares daily briefings and event briefings for senior leadership; coordinates high-profile events.
• Staffs leadership travel domestically and internationally as needed.
• Develops recommendations to improve office-wide efficiency and processes.
• Acts as back-up for the College Admissions Office Manager and oversees budgets and staff.

Skills

Executive support

Calendar management

Travel coordination

Briefings

Communication

Confidentiality

Education

Bachelor’s degree

Tools

MS Office

Box

Concur

Workspace

Zoom

Job description

The Office of College Admissions at the University of Chicago seeks an Executive Support Manager to provide high-level administrative and strategic support to senior admissions leadership, exercising independent judgment on priorities, scheduling, and special projects while advising on office procedure and policy.

Responsibilities include managing daily operations for the Vice President, coordinating travel domestically and internationally, creating briefings, and staff support to enhance