Executive Office Support Liaison — Strategic Admin Ally

City Colleges of Chicago; Chicago (IL); On-site; USD 50,000 - 54,000; Full time

Benefits offered by this job

Health benefits

403(b) & 457(b) plans

SURS Retirement Plan

Generous vacation/holidays/personal/s/

Tuition Reimbursement

Job summary

City Colleges of Chicago’s Malcolm X College seeks an Executive Office Support Liaison to provide confidential executive-level administrative assistance to the Office of the President/OD. You will manage calendars, respond to inquiries, greet visitors, and handle sensitive correspondence with professionalism.

The role requires strong organizational, communication, and multitasking skills, with experience supporting executive functions and proficiency in Microsoft Office.

Qualifications

• Associate degree required; Bachelor’s degree preferred.
• Three years of administrative support experience.
• Experience supporting executive functions preferred.
• Proficient in Outlook and Microsoft Office suite.
• Strong written and verbal communication, and discretion.

Responsibilities

• Provide executive-level administrative support and office management duties.
• Greet visitors and respond to inquiries from staff and the public.
• Manage calendars, schedule meetings, and coordinate events.
• Prepare correspondence, maintain confidential files, and process mail.
• Assist with meetings, materials, and travel or attendance logistics.
• Contribute to budget, procurement, and reporting processes as needed.

Skills

Interpersonal skills

Verbal and written communications

Organizational skills

Time management

Customer service

Discretion

Bilingual English/Spanish

Education

Associate’s degree

Bachelor’s degree or higher preferred

Tools

Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

City Colleges of Chicago’s Malcolm X College seeks an Executive Office Support Liaison to provide confidential executive-level administrative assistance to the Office of the President/OD. You will manage calendars, respond to inquiries, greet visitors, and handle sensitive correspondence with professionalism.

The role requires strong organizational, communication, and multitasking skills, with experience supporting executive functions and proficiency in Microsoft Office.