Executive Assistant to Center Director — In-Person Role

University of Chicago; Chicago (IL); On-site; USD 68,000 - 88,000; Full time

Job summary

The University of Chicago is seeking an Executive Assistant to provide confidential, high-level administrative and operational support for the Center's leadership. The role requires coordinating communications, scheduling, events, travel, and special projects, serving as a key point of contact for internal and external stakeholders.

The position is in person and sits within CEHD’s Center operations team. Reporting to the Executive Director, the role emphasizes discretion, organization, and

Qualifications

• Minimum requirements include vocational training or the equivalent experience in related field.
• Minimum 7+ years of work experience in a related job discipline.
• Preferred: University or college degree.

Responsibilities

• Serves as the primary point of contact for the Faculty Director's office, managing communications with confidentiality.
• Oversees calendar, scheduling, agendas, deadlines, and internal/external engagements under Executive Director.
• Manages travel arrangements and fiscal administration, including itineraries, reimbursements, and vendor coordination.
• Leads high-priority projects, tracks deliverables, and supports donor and affiliate relations.
• Plans workshops, events, and post-event reporting with budget reconciliation.
• Handles correspondence, triages inquiries, and may liaise with the Board of Directors.
• Maintains the leader's calendar and contributes to administrative goals and policies.

Education

Bachelor's degree or equivalent

7+ years experience

Tools

Microsoft Office

Google Suite

Outlook

Zoom

Job description

The University of Chicago is seeking an Executive Assistant to provide confidential, high-level administrative and operational support for the Center's leadership. The role requires coordinating communications, scheduling, events, travel, and special projects, serving as a key point of contact for internal and external stakeholders.

The position is in person and sits within CEHD’s Center operations team. Reporting to the Executive Director, the role emphasizes discretion, organization, and