Executive Support Lead for Partners & Firm Ops

Modern Machining Solutions Inc; Pittsburgh (Allegheny County); On-site; USD 70,000 - 90,000; Full time

Job summary

Modern Machining Solutions Inc. is seeking a Senior Administrative Assistant to support senior leadership and day-to-day operations in a fast-moving environment. The role blends executive support with travel, meetings, expense management, CRM assistance, and internal communications.

The ideal candidate has 6+ years of administrative experience, superb organizational and communication skills, and the ability to manage multiple priorities with discretion in a professional, collaborative setting.

Qualifications

• 6+ years of administrative or executive support experience.
• Experience supporting senior-level executives or leadership teams.
• Exceptional organizational skills with handling multiple priorities.
• Strong written and verbal communication skills.
• Professional interpersonal skills with relationship-building ability.
• Proactive mindset with anticipation and problem-solving skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide high-level support to Partner-level and senior leadership.
• Manage calendars, meetings, and scheduling priorities.
• Coordinate domestic travel arrangements and itineraries.
• Communicate professionally with internal and external stakeholders.
• Prepare reports, correspondence, and presentations.
• Coordinate meetings logistics and office coordination.
• Assist with travel expenses and reimbursements.
• Support business development activities and internal communications.
• Take ownership of special projects and process improvements.

Skills

Calendar management

Executive support

Communication

Organizational skills

Travel coordination

CRM administration

Office coordination

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Concur

Microsoft Teams

Zoom

Job description

Modern Machining Solutions Inc. is seeking a Senior Administrative Assistant to support senior leadership and day-to-day operations in a fast-moving environment. The role blends executive support with travel, meetings, expense management, CRM assistance, and internal communications.

The ideal candidate has 6+ years of administrative experience, superb organizational and communication skills, and the ability to manage multiple priorities with discretion in a professional, collaborative setting.