Executive Support & Events Coordinator

Trading Technologies International; Chicago (IL); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Hybrid work model

Health & financial security

22 days PTO

Volunteer day

Dev days

Parental leave

Meal delivery subsidies

Gym membership

Job summary

Trading Technologies International is seeking an Executive Support Specialist to provide high-quality administrative and operational support to the CFO, CRO, and CTP Officer, with future growth to broader Leadership Team members. The role offers a dynamic, hybrid environment in a fast-paced fintech setting.

Responsibilities include managing calendars, coordinating complex travel, expense reporting, and drafting communications.

Qualifications

• Substantive demonstrable experience in C-Suite and executive office administrative and operational support.
• Strong organisational skills with exceptional attention to detail.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Proactive, resourceful, and able to manage competing priorities in a fast-paced environment.

Responsibilities

• Manage and maintain the Chief Financial Officer, Chief Revenue Officer & Chief Technology and Product Officer’s calendar, scheduling meetings, resolving conflicts, and providing timely reminders and briefing materials.
• Coordinate domestic and international travel arrangements for supported executives.
• Prepare, review, and submit expense reports accurately and on time.
• Draft, proofread, and format correspondence, presentations, and documents to a high standard.
• Screen and triage inbound emails and inquiries; direct or elevate as appropriate.
• Act as a point of contact for internal teams and external stakeholders seeking time with supported executives.
• Provide on-the-ground logistical support for corporate events including All Hands, QBRs, Board meetings, and executive offsites.
• Assist with venue coordination, vendor liaison, catering, A/V setup, and attendee management.
• Support post-event administration including feedback collection, budget reconciliation, and documentation.
• Assist in tracking project milestones and action items for integration and other corporate workstreams.
• Prepare meeting agendas, take minutes, and follow up on action items as directed.

Skills

Executive support

Calendar management

Travel coordination

MS Office

Google Workspace

Communication

Confidentiality

Event support

Tools

Jira

Confluence

Asana

Job description

Trading Technologies International is seeking an Executive Support Specialist to provide high-quality administrative and operational support to the CFO, CRO, and CTP Officer, with future growth to broader Leadership Team members. The role offers a dynamic, hybrid environment in a fast-paced fintech setting.

Responsibilities include managing calendars, coordinating complex travel, expense reporting, and drafting communications.