Executive Support & Events Coordinator

Trading Technologies; Illinois; Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan

Paid time off

Hybrid work model

Volunteer day

Professional development days

Transit and parking benefits

Wellness stipend

Job summary

Trading Technologies in Chicago is seeking an Executive Support Specialist to provide high-quality administrative support to the CFO, CRO and CTO & PO, reporting to Corporate Projects, Events & Executive Support Manager. This entry-level opportunity offers exposure to executive operations and corporate events within a fast-paced fintech environment.

Responsibilities include calendar management, travel arrangements, expense reports, drafting communications, and coordinating internal/external

Qualifications

• Experience in C-suite and executive office administrative support.
• Strong organisational skills with exceptional attention to detail.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Proactive and able to manage competing priorities in a fast-paced environment.
• Willingness to work extended hours for events.

Responsibilities

• Manage and maintain executive calendars, scheduling meetings and reminders.
• Coordinate domestic and international travel arrangements for supported executives.
• Prepare, review, and submit expense reports accurately and on time.
• Draft and format correspondence, presentations, and documents to a high standard.
• Screen inbound emails and inquiries; direct or escalate as appropriate.
• Act as point of contact for internal teams and external stakeholders.
• Provide on-the-ground logistical support for corporate events (All Hands, QBRs, board meetings).
• Assist with venue coordination, vendor liaison, catering, A/V setup, and attendee management.
• Support post-event administration including budget reconciliation and documentation.
• Track project milestones and action items; prepare meeting agendas and minutes.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Communication

Discretion

Event support

Attention to detail

Prioritization

Extended hours

Tools

Microsoft Office

Google Workspace

Jira

Confluence

Asana

Job description

Trading Technologies in Chicago is seeking an Executive Support Specialist to provide high-quality administrative support to the CFO, CRO and CTO & PO, reporting to Corporate Projects, Events & Executive Support Manager. This entry-level opportunity offers exposure to executive operations and corporate events within a fast-paced fintech environment.

Responsibilities include calendar management, travel arrangements, expense reports, drafting communications, and coordinating internal/external