Hybrid Executive Support & Events Coordinator

RCM-X; Chicago (IL); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Hybrid work schedule

Medical, dental, and vision insurance

401(k) retirement plan

FSA/HSA

PTO 22 days

Volunteer day

Professional development days

Milestone anniversary bonuses

Transit/parking benefits

Wellness programs

Job summary

Trading Technologies in Chicago is seeking an Executive Support Specialist to provide high‑quality administrative and operational support to the CFO, CRO and CTO/Product Officer, and eventually a broader Leadership Team.

The role blends executive administration with events and project support, handling calendars, travel, expense reports, briefing materials, meeting agendas, minutes, vendor coordination, budgets, and post‑event follow‑ups in a fast‑paced fintech environment.

Qualifications

• Substantive demonstrable experience in C-suite and executive office administrative support.
• Strong organisational skills with exceptional attention to detail.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Proactive, resourceful, and able to manage competing priorities in a fast-paced environment.
• Willingness to work extended hours for events.

Responsibilities

• Executive Administrative Support (~60%): manage CFO/CRO/CTO/PO calendars, travel, expense reports, correspondence, and briefing materials.
• Screen inbound inquiries; serve as a point of contact for internal teams and external stakeholders.
• Events & Project Support (~40%): coordinate corporate events, venue, vendors, catering, A/V, attendee management, and post-event tasks.
• Prepare meeting agendas, take minutes, track milestones, and support broader executive operations tasks.

Skills

Executive support

Calendar management

Travel coordination

Expense reports

Communication

Confidentiality

Prioritization

Event support

Tools

Microsoft Office

Google Workspace

Job description

Trading Technologies in Chicago is seeking an Executive Support Specialist to provide high‑quality administrative and operational support to the CFO, CRO and CTO/Product Officer, and eventually a broader Leadership Team.

The role blends executive administration with events and project support, handling calendars, travel, expense reports, briefing materials, meeting agendas, minutes, vendor coordination, budgets, and post‑event follow‑ups in a fast‑paced fintech environment.