Executive Support Specialist

RCM-X; Chicago (IL); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Hybrid work schedule

Medical, dental, and vision insurance

401(k) retirement plan

FSA/HSA

PTO 22 days

Volunteer day

Professional development days

Milestone anniversary bonuses

Transit/parking benefits

Wellness programs

Job summary

Trading Technologies in Chicago is seeking an Executive Support Specialist to provide high‑quality administrative and operational support to the CFO, CRO and CTO/Product Officer, and eventually a broader Leadership Team.

The role blends executive administration with events and project support, handling calendars, travel, expense reports, briefing materials, meeting agendas, minutes, vendor coordination, budgets, and post‑event follow‑ups in a fast‑paced fintech environment.

Qualifications

• Substantive demonstrable experience in C-suite and executive office administrative support.
• Strong organisational skills with exceptional attention to detail.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Proactive, resourceful, and able to manage competing priorities in a fast-paced environment.
• Willingness to work extended hours for events.

Responsibilities

• Executive Administrative Support (~60%): manage CFO/CRO/CTO/PO calendars, travel, expense reports, correspondence, and briefing materials.
• Screen inbound inquiries; serve as a point of contact for internal teams and external stakeholders.
• Events & Project Support (~40%): coordinate corporate events, venue, vendors, catering, A/V, attendee management, and post-event tasks.
• Prepare meeting agendas, take minutes, track milestones, and support broader executive operations tasks.

Skills

Executive support

Calendar management

Travel coordination

Expense reports

Communication

Confidentiality

Prioritization

Event support

Tools

Microsoft Office

Google Workspace

Job description

← Back to Careers

Trading Technologies

Multi-asset platform for capital markets

Executive Support Specialist

• Permanent - Full Time
• Chicago
• Posted 13 hours ago

The Executive Support Specialist provides high-quality administrative and operational support to the Chief Financial Officer, Chief Revenue Officer and Chief Technology & Product Officer and, over time, a broader group of Leadership Team members. Reporting to the Corporate Projects, Events & Executive Support Manager, this is an excellent entry-level opportunity for an organised and proactive individual looking to build a career in executive operations and corporate events within a fast‑paced, global fintech company.

Key Responsibilities

Executive Administrative Support (~60%)

• Manage and maintain the Chief Financial Officer, Chief Revenue Officer & Chief Technology and Product Officer’s calendar, scheduling meetings, resolving conflicts, and providing timely reminders and briefing materials.
• Coordinate domestic and international travel arrangements (flights, hotels, ground transportation) for supported executives.
• Prepare, review, and submit expense reports accurately and on time.
• Draft, proofread, and format correspondence, presentations, and documents to a high standard.
• Screen and triage inbound emails, messages, and inquiries; direct or escalation as appropriate.
• Act as a point of contact for internal teams and external stakeholders seeking time with supported executives.

Events & Project Support (~40%)

• Provide on-the-ground logistical support for corporate events including All Hands, QBRs, Board meetings, and executive offsites.
• Assist with venue coordination, vendor liaison, catering, A/V setup, and attendee management under the direction of the Manager.
• Support post-event administration including feedback collection, budget reconciliation, and documentation.
• Assist in tracking project milestones and action items for integration and other corporate workstreams.
• Prepare meeting agendas, take minutes, and follow up on action items as directed.
• Carry out ad-hoc research, administrative, and project tasks to support the broader Executive Operations function.

Skills, Knowledge and Expertise

Essential Skills & Experience

• Substantive demonstrable experience in C-Suite and executive office administrative and operational support gained in an executive assistant, operations coordination or equivalent role.
• Strong organisational skills with exceptional attention to detail.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Proactive, resourceful, and able to manage competing priorities in a fast‑paced environment.
• Willingness to work extended hours as required for events.

Desirable Skills & Experience

• Prior exposure to corporate events, project coordination, or executive support in a technology or financial services firm.
• Familiarity with project management tools such as Jira, Confluence, or Asana.
• Experience supporting a fast-growing, global organisation.

Benefits

Compensation:

$55,000 – $65,000 / year

What We Bring To The Table

Competitive Benefits & Perks

• Health & Financial Security:
• Medical, Dental, and Vision insurance
• Flexible Spending Accounts (FSA) & Health Savings Accounts (HSA)
• 401(k) retirement plan
• Pre-tax transit and parking benefits
• Time Off & Flexibility:
• Enjoy the best of both worlds: the energy and collaboration of in‑person work, combined with the convenience and focus of remote days. This is a hybrid position requiring three days of in‑office collaboration per week, with the flexibility to work remotely for the remaining two days. Our hybrid model is designed to balance individual flexibility with the benefits of in‑person collaboration, enhanced team cohesion, spontaneous innovation, hands‑on mentorship opportunities and strengthens our company culture.
• 22 days of Paid Time Off (PTO) per year, with the option to roll over unused days.
• One dedicated day per year for volunteering.
• Two professional development days per year to allow uninterrupted professional development.
• An additional PTO day added during milestone anniversary years.
• Robust paid holiday schedule with early dismissal.
• Generous parental leave for all parents (including adoptive parents).
• Work-Life Support & Resources:
• Budget for tech accessories, including monitors, headphones, keyboards, and other office equipment.
• Backup child and pet care, as well as tutoring services.
• Milestone anniversary bonuses.
• Wellness & Lifestyle Perks:
• Stipend and subsidy contributions toward personally-owned cell phones
• Contributions for gym memberships and health/wellness initiatives.
• Discounted healthcare premiums.
• Healthy meal delivery program subsidies.

Trading Technologies (www.tradingtechnologies.com) is a global capital markets platform services company providing market‑leading technology for the end‑to‑end trading operations of Tier 1 banks, brokerages, money managers, hedge funds, proprietary traders, Commodity Trading Advisors (CTAs), commercial hedgers, and risk managers. With its roots in listed derivatives, the Software-as-a-Service (SaaS) company delivers “multi-X” solutions, with “X” representing asset classes, functions, workflows, and geographies. This multi‑X approach features trade execution services across futures and options, fixed income, foreign exchange (FX), and cryptocurrencies, augmented by solutions for data and analytics, including transaction cost analysis (TCA); quantitative trading; compliance and trade surveillance; clearing and post‑trade allocation; and infrastructure services. The award‑winning TT platform ecosystem also helps exchanges deliver innovative solutions to their market participants and technology companies to distribute their complementary offerings to Trading Technologies’ clients.

Trading Technologies (TT) is an equal‑opportunity employer. Equal employment has been, and continues to be, a required practice at the Company. Trading Technologies’ practice of equal employment opportunity is to recruit, hire, train, promote, and base all employment decisions on ability rather than race, color, religion, national origin, sex/gender orientation, age, disability, sexual orientation, genetic information, parental status, veteran, or any other protected status. Additionally, TT participates in the E‑Verify Program for US offices.