Executive Support Specialist — Hybrid, C-Suite Ops

Trading Technologies; Chicago (IL); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Hybrid work model

Paid time off

Job summary

Trading Technologies, based in Chicago, is seeking an Executive Support Specialist to provide high-level administrative support to the CFO, CRO, and CTO&Product Officer and to assist the Corporate Projects, Events & Executive Support team. This entry‑level role offers exposure to global fintech operations within a fast-paced environment.

You will manage calendars, coordinate domestic and international travel, handle expense reporting, draft communications, and maintain confidentiality.

Qualifications

• Substantive demonstrable experience in C-Suite and executive office administrative and operational support
• Strong organisational skills with exceptional attention to detail
• Proficiency in Microsoft Office Suite and Google Workspace
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion and professionalism
• Proactive, resourceful, and able to manage competing priorities in a fast-paced environment
• Willingness to work extended hours as required for events

Responsibilities

• Manage and maintain the Chief Financial Officer, Chief Revenue Officer & Chief Technology and Product Officer’s calendar, scheduling meetings, resolving conflicts, and providing timely reminders and briefing materials.
• Coordinate domestic and international travel arrangements (flights, hotels, ground transportation) for supported executives.
• Prepare, review, and submit expense reports accurately and on time.
• Draft, proofread, and format correspondence, presentations, and documents to a high standard.
• Screen and triage inbound emails, messages, and inquiries; direct or escalate as appropriate.
• Act as a point of contact for internal teams and external stakeholders seeking time with supported executives.
• Provide on-the-ground logistical support for corporate events including All Hands, QBRs, Board meetings, and executive offsites.
• Assist with venue coordination, vendor liaison, catering, A/V setup, and attendee management under the direction of the Manager.
• Support post-event administration including feedback collection, budget reconciliation, and documentation.
• Assist in tracking project milestones and action items for integration and other corporate workstreams.
• Prepare meeting agendas, take minutes, and follow up on action items as directed.
• Carry out ad-hoc research, administrative, and project tasks to support the broader Executive Operations function.

Skills

Executive support

Calendar management

Travel coordination

Microsoft Office

Google Workspace

Communication skills

Discretion & confidentiality

Proactive problem-solving

Tools

Jira

Confluence

Asana

Job description

Trading Technologies, based in Chicago, is seeking an Executive Support Specialist to provide high-level administrative support to the CFO, CRO, and CTO&Product Officer and to assist the Corporate Projects, Events & Executive Support team. This entry‑level role offers exposure to global fintech operations within a fast-paced environment.

You will manage calendars, coordinate domestic and international travel, handle expense reporting, draft communications, and maintain confidentiality.