Executive Support Specialist

Trading Technologies Limited; Chicago (IL); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Competitive benefits

Job summary

Trading Technologies Limited in Chicago seeks an Executive Support Specialist to provide high‑quality administrative and operational support to the CFO, CRO, and CTO and future Leadership Team members. Reporting to the Corporate Projects, Events & Executive Support Manager, this is an excellent entry‑level opportunity for an organised and proactive individual in a fast‑paced fintech environment.

You will manage calendars, travel, expense reports, communications, and event logistics, while

Qualifications

• Substantive demonstrable experience in C-Suite and executive office administrative and operational support.
• Strong organisational skills with exceptional attention to detail.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Excellent written and verbal communication skills.

Responsibilities

• Manage and maintain the CFO, CRO and CTO calendars, scheduling meetings, resolving conflicts, and providing reminders and briefing materials.
• Coordinate domestic and international travel arrangements for supported executives.
• Prepare, review, and submit expense reports accurately and on time.
• Draft, proofread, and format correspondence, presentations, and documents to a high standard.
• Screen and triage inbound emails, messages, and inquiries; direct or escalate as appropriate.
• Act as a point of contact for internal teams and external stakeholders seeking time with supported executives.
• Provide on-the-ground logistical support for corporate events including All Hands, QBRs, Board meetings, and executive offsites.
• Assist with venue coordination, vendor liaison, catering, A/V setup, and attendee management.
• Support post-event administration including feedback collection, budget reconciliation, and documentation.
• Assist in tracking project milestones and action items for integration and other corporate workstreams.
• Prepare meeting agendas, take minutes, and follow up on action items.

Skills

Executive support

Organization

Communication

Discretion

Proactive

Time management

Tools

Microsoft Office

Google Workspace

Job description

Description
The Executive Support Specialist provides high-quality administrative and operational support to the

Department: Operations
Location: Chicago
Compensation: $55,000 - $65,000 / year
Description
The Executive Support Specialist provides high-quality administrative and operational support to the Chief Financial Officer, Chief Revenue Officer and Chief Technology & Product Officer and, over time, a broader group of Leadership Team members. Reporting to the Corporate Projects, Events & Executive Support Manager, this is an excellent entry-level opportunity for an organised and proactive individual looking to build a career in executive operations and corporate events within a fast-paced, global fintech company.
Key Responsibilities
Executive Administrative Support (~60%)

• Manage and maintain the Chief Financial Officer, Chief Revenue Officer & Chief Technology and Product Officer’s calendar, scheduling meetings, resolving conflicts, and providing timely reminders and briefing materials.
• Coordinate domestic and international travel arrangements (flights, hotels, ground transportation) for supported executives.
• Prepare, review, and submit expense reports accurately and on time.
• Draft, proofread, and format correspondence, presentations, and documents to a high standard.
• Screen and triage inbound emails, messages, and inquiries; direct or escalation as appropriate.
• Act as a point of contact for internal teams and external stakeholders seeking time with supported executives.
  

Events & Project Support (~40%)

• Provide on-the-ground logistical support for corporate events including All Hands, QBRs, Board meetings, and executive offsites.
• Assist with venue coordination, vendor liaison, catering, A/V setup, and attendee management under the direction of the Manager.
• Support post-event administration including feedback collection, budget reconciliation, and documentation.
• Assist in tracking project milestones and action items for integration and other corporate workstreams.
• Prepare meeting agendas, take minutes, and follow up on action items as directed.
• Carry out ad-hoc research, administrative, and project tasks to support the broader Executive Operations function.
  

Skills, Knowledge And Expertise
Essential Skills & Experience

• Substantive demonstrable experience in C-Suite and executive office administrative and operational support gained in an executive assistant, operations coordination or equivalent role.
• Strong organisational skills with exceptional attention to detail.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Proactive, resourceful, and able to manage competing priorities in a fast-paced environment.
• Willingness to work extended hours as required for events.
  

Desirable Skills & Experience

• Prior exposure to corporate events, project coordination, or executive support in a technology or financial services firm.
• Familiarity with project management tools such as Jira, Confluence, or Asana.
• Experience supporting a fast-growing, global organisation.
  

Benefits
What We Bring to the Table:
Competitive Benefits & Perks We offer a comprehensive benefits