Executive Support Specialist

Trading Technologies; Chicago (IL); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Hybrid work model

Paid time off

Job summary

Trading Technologies, based in Chicago, is seeking an Executive Support Specialist to provide high-level administrative support to the CFO, CRO, and CTO&Product Officer and to assist the Corporate Projects, Events & Executive Support team. This entry‑level role offers exposure to global fintech operations within a fast-paced environment.

You will manage calendars, coordinate domestic and international travel, handle expense reporting, draft communications, and maintain confidentiality.

Qualifications

• Substantive demonstrable experience in C-Suite and executive office administrative and operational support
• Strong organisational skills with exceptional attention to detail
• Proficiency in Microsoft Office Suite and Google Workspace
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion and professionalism
• Proactive, resourceful, and able to manage competing priorities in a fast-paced environment
• Willingness to work extended hours as required for events

Responsibilities

• Manage and maintain the Chief Financial Officer, Chief Revenue Officer & Chief Technology and Product Officer’s calendar, scheduling meetings, resolving conflicts, and providing timely reminders and briefing materials.
• Coordinate domestic and international travel arrangements (flights, hotels, ground transportation) for supported executives.
• Prepare, review, and submit expense reports accurately and on time.
• Draft, proofread, and format correspondence, presentations, and documents to a high standard.
• Screen and triage inbound emails, messages, and inquiries; direct or escalate as appropriate.
• Act as a point of contact for internal teams and external stakeholders seeking time with supported executives.
• Provide on-the-ground logistical support for corporate events including All Hands, QBRs, Board meetings, and executive offsites.
• Assist with venue coordination, vendor liaison, catering, A/V setup, and attendee management under the direction of the Manager.
• Support post-event administration including feedback collection, budget reconciliation, and documentation.
• Assist in tracking project milestones and action items for integration and other corporate workstreams.
• Prepare meeting agendas, take minutes, and follow up on action items as directed.
• Carry out ad-hoc research, administrative, and project tasks to support the broader Executive Operations function.

Skills

Executive support

Calendar management

Travel coordination

Microsoft Office

Google Workspace

Communication skills

Discretion & confidentiality

Proactive problem-solving

Tools

Jira

Confluence

Asana

Job description

Executive Support Specialist

Department: Operations

Employment Type: Permanent - Full Time

Location: Chicago

Compensation: $55,000 - $65,000 / year

Description

The Executive Support Specialist provides high-quality administrative and operational support to the Chief Financial Officer, Chief Revenue Officer and Chief Technology & Product Officer and, over time, a broader group of Leadership Team members. Reporting to the Corporate Projects, Events & Executive Support Manager, this is an excellent entry-level opportunity for an organised and proactive individual looking to build a career in executive operations and corporate events within a fast-paced, global fintech company.

Key Responsibilities

Executive Administrative Support (~60%)

• Manage and maintain the Chief Financial Officer, Chief Revenue Officer & Chief Technology and Product Officer’s calendar, scheduling meetings, resolving conflicts, and providing timely reminders and briefing materials.
• Coordinate domestic and international travel arrangements (flights, hotels, ground transportation) for supported executives.
• Prepare, review, and submit expense reports accurately and on time.
• Draft, proofread, and format correspondence, presentations, and documents to a high standard.
• Screen and triage inbound emails, messages, and inquiries; direct or escalation as appropriate.
• Act as a point of contact for internal teams and external stakeholders seeking time with supported executives.

Events & Project Support (~40%)

• Provide on-the-ground logistical support for corporate events including All Hands, QBRs, Board meetings, and executive offsites.
• Assist with venue coordination, vendor liaison, catering, A/V setup, and attendee management under the direction of the Manager.
• Support post-event administration including feedback collection, budget reconciliation, and documentation.
• Assist in tracking project milestones and action items for integration and other corporate workstreams.
• Prepare meeting agendas, take minutes, and follow up on action items as directed.
• Carry out ad-hoc research, administrative, and project tasks to support the broader Executive Operations function.

Skills, Knowledge and Expertise

Essential Skills & Experience

• Substantive demonstrable experience in C-Suite and executive office administrative and operational support gained in an executive assistant, operations coordination or equivalent role.
• Strong organisational skills with exceptional attention to detail.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Proactive, resourceful, and able to manage competing priorities in a fast-paced environment.
• Willingness to work extended hours as required for events.

Desirable Skills & Experience

• Prior exposure to corporate events, project coordination, or executive support in a technology or financial services firm.
• Familiarity with project management tools such as Jira, Confluence, or Asana.
• Experience supporting a fast-growing, global organisation.

Benefits

What We Bring to the Table:

Competitive Benefits & Perks We offer a comprehensive benefits package designed to support your well-being, growth, and work-life balance.

• Health & Financial Security:
  • Medical, Dental, and Vision insurance
  • Flexible Spending Accounts (FSA) & Health Savings Accounts (HSA)
  • 401(k) retirement plan
  • Pre-tax transit and parking benefits
• Time Off & Flexibility:
  • Enjoy the best of both worlds: the energy and collaboration of in-person work, combined with the convenience and focus of remote days. This is a hybrid position requiring three days of in-office collaboration per week, with the flexibility to work remotely for the remaining two days. Our hybrid model is designed to balance individual flexibility with the benefits of in-person collaboration, enhanced team cohesion, spontaneous innovation, hands-on mentorship opportunities and strengthens our company culture.
  • 22 days of Paid Time Off (PTO) per year, with the option to roll over unused days.
  • One dedicated day per year for volunteering.
  • Two professional development days per year to allow uninterrupted professional development.
  • An additional PTO day added during milestone anniversary years.
  • Robust paid holiday schedule with early dismissal.
  • Generous parental leave for all parents (including adoptive parents).
• Work-Life Support & Resources:
  • Budget for tech accessories, including monitors, headphones, keyboards, and other office equipment.
  • Backup child and pet care, as well as tutoring services.
  • Milestone anniversary bonuses.
• Wellness & Lifestyle Perks:
  • Stipend and subsidy contributions toward personally-owned cell phones
  • Contributions for gym memberships and health/wellness initiatives.
  • Discounted healthcare premiums.
  • Healthy meal delivery program subsidies.

Trading Technologies (www.tradingtechnologies.com) is a global capital markets platform services company providing market-leading technology for the end-to-end trading operations of Tier 1 banks, brokerages, money managers, hedge funds, proprietary traders, Commodity Trading Advisors (CTAs), commercial hedgers, and risk managers. With its roots in listed derivatives, the Software-as-a-Service (SaaS) company delivers “multi-X” solutions, with “X” representing asset classes, functions, workflows, and geographies. This multi-X approach features trade execution services across futures and options, fixed income, foreign exchange (FX), and cryptocurrencies, augmented by solutions for data and analytics, including transaction cost analysis (TCA); quantitative trading; compliance and trade surveillance; clearing and post-trade allocation; and infrastructure services. The award-winning TT platform ecosystem also helps exchanges deliver innovative solutions to their market participants and technology companies to distribute their complementary offerings to Trading Technologies’ clients.

Trading Technologies is backed by leading global investment firms Thoma Bravo, one of the world’s largest and most experienced software investors, and 7Ridge, a global growth equity firm focused on technology-enabled businesses.

This investment supports Trading Technologies’ continued focus on product innovation, platform scalability, and long-term growth for customers and partners worldwide.

Trading Technologies (TT) is an equal-opportunity employer. Equal employment has been, and continues to be, a required practice at the Company. Trading Technologies’ practice of equal employment opportunity is to recruit, hire, train, promote, and base all employment decisions on ability rather than race, color, religion, national origin, sex/gender orientation, age, disability, sexual orientation, genetic information, parental status, veteran, or any other protected status. Additionally, TT participates in the E-Verify Program for US offices.