Executive Support & Events Assistant (Part-Time)

Community-Foundation-of-the-Fox-River-Valley; Aurora (IL); On-site; USD 21,000 - 30,000; Part time

Job summary

The Community Foundation of the Fox River Valley in Aurora, IL is seeking an Administrative Assistant to provide general support to the President, CEO, and staff. The role is part-time (20-25 hours/week) in a busy, friendly office environment.

Responsibilities include handling calls and mail, coordinating calendars and events, organizing supplies, data entry, reports, and minutes for board and staff. Strong communication, organization, and MS Office skills are required.

Qualifications

• Bachelor’s Degree preferred.
• Highly organized and creative, with extreme attention to detail.
• Outstanding communication and interpersonal skills.
• Proficient computer skills.
• Experience with databases and software packages, including Microsoft Office 365.

Responsibilities

• Receive phone calls and walk-ins from stakeholders and provide support or direct them to staff.
• Receive and disseminate Foundation mail, including pickups from the post office.
• Coordinate internal Foundation calendar and staff meetings; plan holidays and events.
• Coordinate meetings and events, including arranging catering and attendance.
• Keep the office and supplies organized.
• Support staff with data entry, scanning, reports, and materials for programs.
• Assist in preparing minutes for President/CEO meetings.

Skills

Highly organized

Creative

Outstanding communication

Interpersonal skills

Proficient computer skills

Ability to manage multiple tasks

Not-for-Profit experience a plus

Event experience preferred

Education

Bachelor’s Degree preferred

Tools

Microsoft Office 365

Job description

The Community Foundation of the Fox River Valley in Aurora, IL is seeking an Administrative Assistant to provide general support to the President, CEO, and staff. The role is part-time (20-25 hours/week) in a busy, friendly office environment.

Responsibilities include handling calls and mail, coordinating calendars and events, organizing supplies, data entry, reports, and minutes for board and staff. Strong communication, organization, and MS Office skills are required.