Executive Support & Department Operations Coordinator

The University of Georgia; Athens (GA); On-site; USD 42,000 - 54,000; Full time

Job summary

The Administrative Coordinator at The University of Georgia will manage a wide range of administrative functions within the Public Health-Epidem & Biostat department. The role supports the Department Head, handles confidential information, and acts as the primary contact for internal and external stakeholders.

Key duties include scheduling, travel arrangements, meeting materials, and coordinating faculty affairs, payroll, and records using UGAMart and UGA Financial Management System.

Qualifications

• High school diploma or equivalent required with 5 years of related experience.
• Strong organizational and communication abilities essential for department liaison work.
• Experience with university administrative systems and standard office software is expected.

Responsibilities

• Coordinate administrative functions for the department and Department Head.
• Manage Department Head's schedule, travel, and meetings; prepare agendas and materials.
• Serve as primary administrative contact with internal/external constituencies while handling confidential information.
• Support faculty affairs, recruitment, and payroll/financial transactions in coordination with HR and finance teams.
• Maintain records and ensure timely completion of administrative deadlines.

Skills

Organizational skills

Communication skills

Teamwork

Computer skills

Education

High school diploma

Tools

OneUSG

UGAMart

UGA Financial Management System

Job description

The Administrative Coordinator at The University of Georgia will manage a wide range of administrative functions within the Public Health-Epidem & Biostat department. The role supports the Department Head, handles confidential information, and acts as the primary contact for internal and external stakeholders.

Key duties include scheduling, travel arrangements, meeting materials, and coordinating faculty affairs, payroll, and records using UGAMart and UGA Financial Management System.