Administrative Coordinator

University of Georgia; Athens (GA); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

TRS retirement plan

Job summary

The University of Georgia in Athens, GA is seeking an Administrative Coordinator for the Public Health-Epidem & Biostat department. This full-time role provides executive support to the Department Head and coordinates the department's administrative functions.

The position handles scheduling, records, hiring and contract renewals, meeting materials, and liaison with internal and external constituents. Proficiency with OneUSG, UGAMart, UGA Financial Management System, and common office software

Qualifications

• High school diploma or equivalent and 5 years related experience.
• Experience coordinating administrative functions within an academic department.
• Ability to handle confidential information with discretion.

Responsibilities

• Coordinate the administrative functions of the department.
• Manage the Department Head's schedule and deadlines.
• Prepare documents including hiring and contract renewals.
• Serve as liaison with internal and external constituencies and use university systems.

Skills

Organization

Computer skills

Communication

Interpersonal skills

Education

High school diploma or equivalent; 5 years related experience

Job description

Posting Details

Posting Number: S15742P

Working Title: Administrative Coordinator

Department: Public Health-Epidem & Biostat

About the University of Georgia: Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

Posting Type: External

Retirement Plan: TRS

Employment Type: Employee

Benefits Eligibility: Benefits Eligible

Full/Part time: Full Time

Additional Schedule Information: 8-5; Monday - Friday

Advertised Salary: Commensurate with experience

Posting Date: 09/11/2026

Open until filled: Yes

Proposed Starting Date: 10/11/2026

Location of Vacancy: Athens Area

EEO Policy Statement: The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR [e-mail].

USG Core Values Statement: The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in USG Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title: Department Assistant III

FLSA: Non-Exempt

FTE: 1.00

Minimum Qualifications: High school diploma or equivalent and 5 years of related experience

Position Summary: The Administrative Coordinator is responsible for coordinating the administrative functions of the department. The Administrative Coordinator is responsible for the management of a variety of areas including fiscal, logistical, faculty affairs and all incoming inquiries into the department. This person also serves as the sole administrative and executive support person for the Department Head as well as monitoring all internal and external deadlines. The Administrative Coordinator serves as the principal point of administrative contact and liaison with internal and external constituencies and general business administration. The Administrative Coordinator provides initial and follow-up information to the department head, which may be of a highly confidential nature. As the initial point of contact for a wide variety of constituents, including students, faculty, alumni and departmental visitors, members of the university administration and others, the Administrative Coordinator will be punctual, discreet, diplomatic and confidential while maintaining a high level of positive service. Major duties include managing the affairs of the Department and the Department Head's schedule; managing office and faculty records; serving as the initial point of contact with the office and preparing an array of documents for the Department Head, including hiring and contract renewals, meeting materials such as agendas, minutes and supporting material. The Administrative Coordinator will possess the organizational and computer skills to use key university systems (OneUSG, UGAMart, and UGA Financial Management System) and the standard office software (Word, Excel, etc.).

Knowledge, Skills, Abilities and/or Competencies

• Possess the organizational and computer skills to use key university systems (OneUSG, UGAMart, and UGA Financial Management System) and the standard office software (Word, Excel, etc.).
• Strong communication and interpersonal skills are essential, as is a passion for excellence and a