Executive Support & Corporate Affairs Specialist

Airswift; Washington (District of Columbia); On-site; USD 85,000 - 120,000; Full time

Job summary

Airswift, a global workforce solutions provider, is seeking a Corporate Affairs Specialist – Executive Support in Washington, DC for 6 months with the possibility to extend. The role emphasizes complex calendar management, travel coordination, budget tracking, vendor management, and governance support in a fast-paced environment.

You will support executive visits and high-profile engagements, working across corporate affairs, communications, compliance, and operations, with an office-based 5/40

Qualifications

• Minimum five years of experience in operations management or executive support roles.
• Experience managing complex schedules across global time zones for senior leadership.
• Experience supporting governance standards and compliance-related processes in a high-volume environment.
• Hands-on experience monitoring budgets, managing vendor billing, and providing budget analysis to support decision-making.
• Experience overseeing office facilities, service vendors, and workplace technology or maintenance coordination.
• Proven experience planning and delivering executive visits, key events, and stakeholder engagements.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Working knowledge of SAP, Concur, Teams, and SharePoint.
• Strong written and verbal communication skills, including the ability to research, compile, proofread, edit, and prepare briefing materials and presentations.
• Ability to prioritise competing demands, adapt to changing priorities, and maintain process discipline in a fast-paced environment.
• Ability to handle confidential information with professionalism, discretion, and integrity.
• Strong judgement, attention to detail, initiative, and the ability to work autonomously while recognising when guidance is needed.
• Ability to remain calm under pressure and manage a demanding workload effectively.
• Prior experience as an Executive Assistant, ideally supporting principal-level engagements.

Responsibilities

• Manage complex calendars across global time zones for senior leaders.
• Coordinate travel arrangements and executive visits.
• Track budgets and monitor vendor billing to support decision-making.
• Manage vendor relationships and office facilities coordination.
• Provide governance support and compliance-related assistance.
• Support executive events and high-profile engagements.
• Liaise with stakeholders and assist in communications planning.

Skills

Calendar management

Travel coordination

Budget tracking

Vendor management

Governance support

Executive visits planning

Stakeholder engagement

Office proficiency

Communication skills

Discretion & integrity

Prioritization

Autonomy

Executive assistance

Education

Bachelor's degree in Business, Communications, Political Science, Public Affairs, or related field

Post-secondary qualification in communications, event management, operations, or related field

Tools

SAP

Concur

Teams

SharePoint

Job description

Airswift, a global workforce solutions provider, is seeking a Corporate Affairs Specialist – Executive Support in Washington, DC for 6 months with the possibility to extend. The role emphasizes complex calendar management, travel coordination, budget tracking, vendor management, and governance support in a fast-paced environment.

You will support executive visits and high-profile engagements, working across corporate affairs, communications, compliance, and operations, with an office-based 5/40