Executive Support Coordinator - In-Office Admin & Events

EY; Hoboken (NJ); On-site; USD 47,000 - 98,000; Full time

Benefits offered by this job

Medical and dental coverage

Pension and 401(k) plans

Paid time off

Job summary

EY in Hoboken is seeking an Executive Support Coordinator to provide high‑level administrative support across the organization. You’ll assist local and visiting executives, manage calendars, coordinate events, and assist with travel and expenses in compliance with firm policy.

The ideal candidate has 4+ years of relevant experience, excels at organization and communication, and is proficient with MS Word, Excel, PowerPoint, Teams, Outlook and SharePoint. A Public Notary license is preferred.

Qualifications

• 4+ years of relevant business experience or equivalent
• Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook
• Proficiency in MS SharePoint
• Ability to obtain Public Notary License

Responsibilities

• Assist in planning, organization, and execution of local office events
• Coordinate with Meetings and Events on logistics including venue and catering
• Prepare materials for onsite meetings, presentations and reports
• Develop and maintain relationships with internal personnel at all levels
• Manage and coordinate small projects and track progress
• Adhere to firm policies on quality, risk and confidentiality in daily operations
• Apply knowledge of firm technology, work processes and resources to deliver on deliverables
• Utilize firm tools and networks to solve problems and meet expectations
• Maintain documents on file servers and adhere to retention policies
• Act as backup for other executive assistants during absences or peak workloads
• Collaborate with the executive support team for smooth operations

Skills

Interpersonal communication

Organization

Multi-tasking

Team collaboration

Tools

MS Word

MS Excel

PowerPoint

Teams

Outlook

MS SharePoint

Job description

EY in Hoboken is seeking an Executive Support Coordinator to provide high‑level administrative support across the organization. You’ll assist local and visiting executives, manage calendars, coordinate events, and assist with travel and expenses in compliance with firm policy.

The ideal candidate has 4+ years of relevant experience, excels at organization and communication, and is proficient with MS Word, Excel, PowerPoint, Teams, Outlook and SharePoint. A Public Notary license is preferred.