Executive Support Coordinator — In-Office Admin & Events

EY; Orlando (FL); On-site; USD 47,000 - 98,000; Full time

Benefits offered by this job

In-office role

Flexible vacation policy

Total Rewards package

Job summary

EY is seeking an Executive Support Coordinator in Orlando/NYC area to provide high-level administrative support across teams. You will manage events, prepare materials, coordinate travel and expenses, and maintain records while ensuring confidentiality and policy adherence.

The role requires five days in office, strong organization, and ability to manage multiple tasks in a dynamic environment. Public Notary license is a plus; job offers a comprehensive benefits package and 100% in-person work.

Qualifications

• Ability to provide in-office support five days a week.
• 4+ years of relevant business experience or combined no less than 2 years relevant experience and associates or higher degree.
• Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook.
• Proficiency in automated calendar management tools (e.g. Outlook) and various IOS and Android mobile devices.
• Proficiency in MS SharePoint.
• Ability to obtain Public Notary License.

Responsibilities

• Assist in planning, organizing, and executing local office events with CBRE collaboration as needed.
• Coordinate logistics for meetings, venues, catering and materials.
• Prepare materials for onsite meetings, presentations and reports.
• Develop relationships with internal personnel to complete support activities.
• Manage and coordinate small projects and track progress.
• Apply firm policies on quality, risk and confidentiality in daily operations.
• Share knowledge of firm processes and resources to support deliverables.
• Use firm tools and networks to fulfill tasks and meet client expectations.
• Maintain documents on file servers and aid in record retention adherence.
• Act as backup for other executive assistants during absences and coordinate travel and expenses.
• Collaborate with the executive support team for smooth operations.

Skills

Attention to detail

Prioritization

Mentoring/knowledge sharing

Firm and policy knowledge

Independence

Education

Associates degree or higher

Tools

MS Word

MS Excel

PowerPoint

MS Teams

Outlook

MS SharePoint

Job description

EY is seeking an Executive Support Coordinator in Orlando/NYC area to provide high-level administrative support across teams. You will manage events, prepare materials, coordinate travel and expenses, and maintain records while ensuring confidentiality and policy adherence.

The role requires five days in office, strong organization, and ability to manage multiple tasks in a dynamic environment. Public Notary license is a plus; job offers a comprehensive benefits package and 100% in-person work.