Executive Support & Office Operations Coordinator

Equitable; Port Reading (NJ); On-site; USD 63,000 - 66,000; Full time

Job summary

Equitable in Woodbridge, NJ is seeking an organized Administrative Assistant to support executives, coordinate calendars, onboarding, travel, and daily office operations. This full-time in-office role runs 8:00 AM–5:00 PM EST to ensure real-time support and high-quality client experiences.

The position requires a Bachelor’s degree and 4+ years in administrative support, preferably in financial services, with strong MS Office skills and excellent communication.

Qualifications

• Bachelor’s degree required.
• 4+ years of administrative support experience; financial services industry experience preferred.
• Advanced proficiency in Microsoft Office Suite, including Excel, PowerPoint, Outlook, and Word.
• Excellent written and verbal communication skills with the ability to interact effectively across all levels of the organization.

Responsibilities

• Manage calendar scheduling and coordination for executives, advisors, and internal stakeholders.
• Serve as a liaison for advisors and employees, assisting with issue escalation and resolution.
• Prepare meeting agendas, presentations, and other executive-level materials using PowerPoint and Microsoft Office tools.
• Support recruiting and onboarding initiatives by sourcing candidates, coordinating interviews, and facilitating the hiring process.
• Coordinate domestic and international travel arrangements and manage executive expense reporting and reimbursement submissions.
• Administer electronic signature requests and document workflows through the Adobe Sign platform.
• Assist with client onboarding, ongoing client service requests, and the documentation and tracking of client complaints.
• Support office operations and contribute to special projects and business initiatives as needed.

Skills

Accuracy and Detail

Effective Communications

Interpersonal Relationships

Managing Priorities

Office Administration

Problem Solving

Education

Bachelor's degree

Tools

Excel

PowerPoint

Outlook

Word

Microsoft Office

Job description

Equitable in Woodbridge, NJ is seeking an organized Administrative Assistant to support executives, coordinate calendars, onboarding, travel, and daily office operations. This full-time in-office role runs 8:00 AM–5:00 PM EST to ensure real-time support and high-quality client experiences.

The position requires a Bachelor’s degree and 4+ years in administrative support, preferably in financial services, with strong MS Office skills and excellent communication.