Executive Support & Coordination Specialist

JBW Federal; Illinois; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Pet insurance

Annual membership to Costco or Sam's

401K

…and much, much more!

Job summary

JBW Federal, subsidiary of the Kanaka Foundation, seeks an Executive Support professional in the Scott AFB, IL area to assist senior leaders with calendars, meetings, agendas, and executive engagements.

The role requires 3+ years in executive or administrative support, strong communication, and proficiency with Microsoft Office. Active Secret Security Clearance and eligibility for government work preferred.

Qualifications

• 3+ years of executive, program, administrative, or organizational support experience.
• Strong written and verbal communication and organizational skills.
• Ability to manage multiple priorities and short suspense requirements.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Must be able to work professionally with senior leaders, government personnel, contractors, and other stakeholders.

Responsibilities

• Support senior leadership with meetings, calendars, agendas, briefings, and executive engagements.
• Prepare and coordinate executive correspondence, presentations, reports, and briefing materials.
• Track leadership taskings, suspense dates, action items, and organizational priorities.
• Coordinate requirements and information across multiple directorates, teams, and stakeholders.
• Support executive boards, working groups, governance activities, and recurring leadership meetings.
• Consolidate and quality-check inputs for executive review and decision-making.
• Monitor outstanding actions and coordinate follow-up to ensure timely completion.
• Maintain executive-level schedules, trackers, records, and supporting documentation.
• Identify issues, conflicts, or overdue actions requiring leadership attention.
• Perform other executive support and coordination duties as required.

Skills

Executive support

Calendar management

Communication skills

MS Office proficiency

Independent worker

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

Job description

JBW Federal, subsidiary of the Kanaka Foundation, seeks an Executive Support professional in the Scott AFB, IL area to assist senior leaders with calendars, meetings, agendas, and executive engagements.

The role requires 3+ years in executive or administrative support, strong communication, and proficiency with Microsoft Office. Active Secret Security Clearance and eligibility for government work preferred.