Executive Support & Coordination (Flexible Options)

UBS; Salt Lake City (UT); On-site; USD 42,000 - 64,000; Full time

Job summary

UBS in Salt Lake City is seeking an organized and detail-oriented Administrative Assistant to support day-to-day operations. You will handle meetings, logistics, calls, correspondence, and travel arrangements while maintaining filing systems and coordinating with a team of administrative staff.

The role requires strong organizational abilities, experience in a fast-paced enterprise environment, and the ability to manage multiple priorities with precision.

Qualifications

• Excellent organizational skills and the ability to manage multiple tasks simultaneously.
• Administrative experience in a fast-paced, large-enterprise environment.
• The ability to coordinate meetings, calendars, travel and general office administration.

Responsibilities

• Provide administrative and organizational support to help ensure smooth day-to-day operations.
• Coordinate and organize meetings and related logistics.
• Manage incoming calls, correspondence, and mail.
• Prepare reports, presentations, and internal and external correspondence.
• Coordinate travel arrangements and other organizational needs.
• Maintain electronic and manual filing systems.
• Order supplies and equipment as needed.
• Coordinate routine and specialized administrative work.
• Partner with other assistants and administrative staff to coordinate support activities.
• Manage multiple priorities simultaneously while maintaining strong organization and attention to detail.

Skills

Organizational skills

Multitasking

Meeting/calendar coordination

Attention to detail

Job description

UBS in Salt Lake City is seeking an organized and detail-oriented Administrative Assistant to support day-to-day operations. You will handle meetings, logistics, calls, correspondence, and travel arrangements while maintaining filing systems and coordinating with a team of administrative staff.

The role requires strong organizational abilities, experience in a fast-paced enterprise environment, and the ability to manage multiple priorities with precision.