Executive Team Assistant

UBS; Salt Lake City (UT); On-site; USD 42,000 - 64,000; Full time

Job summary

UBS in Salt Lake City is seeking an organized and detail-oriented Administrative Assistant to support day-to-day operations. You will handle meetings, logistics, calls, correspondence, and travel arrangements while maintaining filing systems and coordinating with a team of administrative staff.

The role requires strong organizational abilities, experience in a fast-paced enterprise environment, and the ability to manage multiple priorities with precision.

Qualifications

• Excellent organizational skills and the ability to manage multiple tasks simultaneously.
• Administrative experience in a fast-paced, large-enterprise environment.
• The ability to coordinate meetings, calendars, travel and general office administration.

Responsibilities

• Provide administrative and organizational support to help ensure smooth day-to-day operations.
• Coordinate and organize meetings and related logistics.
• Manage incoming calls, correspondence, and mail.
• Prepare reports, presentations, and internal and external correspondence.
• Coordinate travel arrangements and other organizational needs.
• Maintain electronic and manual filing systems.
• Order supplies and equipment as needed.
• Coordinate routine and specialized administrative work.
• Partner with other assistants and administrative staff to coordinate support activities.
• Manage multiple priorities simultaneously while maintaining strong organization and attention to detail.

Skills

Organizational skills

Multitasking

Meeting/calendar coordination

Attention to detail

Job description

• Provide administrative and organizational support to help ensure smooth day-to-day operations.
• Coordinate and organize meetings and related logistics.
• Manage incoming calls, correspondence, and mail.
• Prepare reports, presentations, and internal and external correspondence.
• Coordinate travel arrangements and other organizational needs.
• Maintain electronic and manual filing systems.
• Order supplies and equipment as needed.
• Coordinate routine and specialized administrative work.
• Partner with other assistants and administrative staff to coordinate support activities.
• Manage multiple priorities simultaneously while maintaining strong organization and attention to detail.

Job Type

Full Time

Job Reference #

345298BR

City

Salt Lake City

Key Responsibilities

• Provide administrative and organizational support to help ensure smooth day-to-day operations.
• Coordinate and organize meetings and related logistics.
• Manage incoming calls, correspondence, and mail.
• Prepare reports, presentations, and internal and external correspondence.
• Coordinate travel arrangements and other organizational needs.
• Maintain electronic and manual filing systems.
• Order supplies and equipment as needed.
• Coordinate routine and specialized administrative work.
• Partner with other assistants and administrative staff to coordinate support activities.
• Manage multiple priorities simultaneously while maintaining strong organization and attention to detail.

The team

You’ll provide administrative support in Salt Lake City, playing an important role in coordinating day-to-day activities and helping maintain an organized and efficient working environment.

Your Skills And Experience

• Excellent organizational skills and the ability to manage multiple tasks simultaneously.
• Administrative experience in a fast-paced, large-enterprise environment.
• The ability to coordinate meetings, calendars, travel and general office administration.
• Strong attention to detail and the ability to stay organized while balancing competing priorities.

About Us

UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe.

We know that great work is never done alone. That’s why we place collaboration at the heart of everything we do. Because together, we’re more than ourselves. Want to find out more? Visit ubs.com/careers.

Join us

At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.

We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.

Disclaimer / Policy statements

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.