Administrative Assistant

eTeam; Salt Lake City (UT); On-site; USD 28,000 - 41,000; Full time

Job summary

A financial services company located in Salt Lake City seeks an Administrative Assistant for administrative support to executives. Responsibilities include calendar management, meeting coordination, travel arrangements, and maintaining confidentiality. Ideal candidates will have experience in fast-paced environments, strong communication skills, and proficiency in Microsoft Office. This is a contingent position lasting 12 months with competitive pay.

Qualifications

• Experience supporting executives in complex environments, preferably in financial services.
• Strong interpersonal and collaboration skills.
• Ability to stay organized while managing competing priorities.

Responsibilities

• Provide administrative support to multiple executives.
• Manage complex calendars and coordinate meetings across time zones.
• Arrange domestic and international travel.
• Handle confidential information in compliance with firm policies and maintain strict discretion.

Skills

Administrative support experience

Strong communication skills

Attention to detail

Proficiency in Microsoft Office

Adaptability and reliability

MS Office

Tools

SAP Concur

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Zoom

Job description

Work location: Salt Lake City - 111 South Main Street
Team: PWM US Assistants
Contract duration: 12 months
Pay rate: *** per hour

Goldman Sachs Asset & Wealth Management

Administrative Assistant – Contingent Worker

Job Summary

Our Administrative Assistants provide high-quality, proactive administrative support within a fast-paced, team-oriented environment. This role partners closely with business leaders, firm executives and assistant colleagues to ensure seamless calendar management, meeting coordination, travel logistics, and day-to-day operational support, while exercising sound judgment, discretion, and professionalism at all times. Coverage needs may evolve based on business priorities and location.

Key Responsibilities

Administrative & Business Support

• Serve as a trusted administrative partner, supporting multiple executives and their teams as needed
• Provide day-to-day administrative and operational assistance, including documentation, records management such as filing and scanning, time entry, invoices, and ad hoc projects.

Calendar, Meetings & Communications

• Proactively manage dynamic & complex calendars across multiple time zones, prioritizing meeting requests and coordinating internal and external meetings, conference calls, and video conferences.
• Act as a primary point of contact for scheduling communications, including high volumes of phone calls, ensuring timely, accurate messaging and professional interaction with senior leaders and clients.
• Coordinate meetings onsite as well as externally, working with conference services to secure rooms, arranging catering, registering guests, and ensuring materials are prepared.

Travel & Expenses

• Arrange domestic and international travel, including flights, accommodations, ground transportation, and procurement as required.
• Prepare and submit expense reports and process related invoices in a timely and accurate manner, utilizing approved expense platforms.

Compliance & Confidentiality

• Handle highly confidential and sensitive client and business information with discretion and sound judgment.
• Adhere to compliance requirements and obtain necessary approvals in accordance with firm policies.

Skills & Qualifications Required

• Demonstrated experience providing administrative support to executives or senior professionals in a complex environment, preferably within financial services, the private sector, or government.
• Strong interpersonal, written, and verbal communication skills, with the ability to collaborate effectively across local and global teams.
• Proven ability to remain calm, organized, and responsive while managing competing priorities in a fast-paced, high-volume environment.
• Exceptional attention to detail, organizational skills, and follow-through, with strong anticipation and problem-solving capabilities.
• High degree of professionalism, integrity, and diplomacy.
• Proactive, reliable, and adaptable team player with a positive attitude and willingness to support where needed.
• Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Zoom.
• Familiarity with expense platforms such as SAP Concur.