Executive Support & Calendar Coordinator

Loyola Marymount University; Town of Lewisboro (NY); On-site; USD 37,000 - 46,000; Full time

Job summary

Loyola Marymount University in Los Angeles seeks a Senior Administrative Coordinator to support the Executive Director and CEEL leadership. This role coordinates calendar, meetings, travel, expense reports, and confidential communications, aligning operations with center initiatives and university standards.

Working with CEEL staff, you will assist in fundraising activities, prepare briefing materials, and track action items.

Qualifications

• Typically a bachelor’s degree or equivalent experience.
• Four years of administrative support experience in a complex office environment.
• Proficiency in office software (Microsoft 365, Teams, Zoom).
• Excellent organizational and communication skills.
• Ability to manage deadlines and multiple projects.
• Discretion and professional judgment in confidential matters.

Responsibilities

• Manage executive calendar and meeting prep.
• Prepare briefing materials and agendas.
• Coordinate travel and expense reports.
• Support fundraising and donor communications.
• Archive and organize leadership documents.

Skills

Executive support

Calendar management

Meeting coordination

Travel coordination

Donor engagement

Written communication

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft 365

Teams

Zoom

Job description

Loyola Marymount University in Los Angeles seeks a Senior Administrative Coordinator to support the Executive Director and CEEL leadership. This role coordinates calendar, meetings, travel, expense reports, and confidential communications, aligning operations with center initiatives and university standards.

Working with CEEL staff, you will assist in fundraising activities, prepare briefing materials, and track action items.