Executive Coordinator for Rector & Jesuit Community

Loyola Marymount University; Los Angeles (CA); On-site; USD 37,000 - 46,000; Full time

Job summary

Loyola Marymount University is seeking a detail-oriented administrator to support the Rector and Jesuit Community. The role includes senior-level administrative tasks, calendar management, and coordination of communications with University leadership and external stakeholders.

The position also oversees community operations, facilities coordination, staff supervision, and event planning, ensuring smooth daily activities and special projects alignment with LMU’s mission.

Qualifications

• Bachelor's degree or equivalent experience.
• Minimum 4 years administrative experience.
• Knowledge of corporate communications, admin operations, and client service.
• Exemplary written and oral communication skills.
• Strong organizational and time-management skills; able to multitask.
• Proactive, detail-oriented, and able to work independently with discretion.

Responsibilities

• Provide senior-level administrative support to the Rector, including priority management and communications.
• Coordinate the Rector's calendar, meetings, materials, logistics and follow-up.
• Manage communications with University leadership, boards, and stakeholders with confidentiality.
• Coordinate Jesuit Community operations, facilities, and onboarding for new members.
• Supervise student employees and coordinate administrative services for the Community.
• Plan and support meetings, events, liturgical activities, and stakeholder communications.
• Assist with special projects and liaison duties with University departments.

Skills

Executive support

Calendar management

Communications

Confidentiality

Microsoft Office

Education

Bachelor's degree in Communications or related field

Tools

Microsoft Office Suite

Job description

Loyola Marymount University is seeking a detail-oriented administrator to support the Rector and Jesuit Community. The role includes senior-level administrative tasks, calendar management, and coordination of communications with University leadership and external stakeholders.

The position also oversees community operations, facilities coordination, staff supervision, and event planning, ensuring smooth daily activities and special projects alignment with LMU’s mission.