Executive Support & Administrative Operations Lead

Southern Illinois University at Carbondale; Carbondale (IL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Job summary

Southern Illinois University at Carbondale is seeking an Administrative Assistant to oversee administrative functions with decision-making discretion and staff supervision. The role emphasizes managing departmental responsibilities and deadlines, drafting communications, and supporting executives and administrators across multiple units.

The successful candidate will handle confidential personnel records and salary information, assist with budget projections, plan special events, and liaise with

Qualifications

• High school graduation or equivalent.
• Any one or any combination totaling five (5) years from the following categories: college coursework in business, finance, accounting or related field.
• Progressively more responsible professional, managerial and supervisory experience including supervising staff or a job function, organizing and coordinating office operations.

Responsibilities

• Oversees administrative functions with decision-making discretion and staff supervision.
• Drafts multi-source communications and reports for executives and administrators.
• Manages personnel records and salary information; handles confidential information.
• Plans and implements special events for departments and university-wide initiatives.
• Liaises with departments and stakeholders at campus, state, regional, and national levels.

Skills

Executive support

Office management

Education

High school graduation or equivalent

Job description

Southern Illinois University at Carbondale is seeking an Administrative Assistant to oversee administrative functions with decision-making discretion and staff supervision. The role emphasizes managing departmental responsibilities and deadlines, drafting communications, and supporting executives and administrators across multiple units.

The successful candidate will handle confidential personnel records and salary information, assist with budget projections, plan special events, and liaise with