Office Administrator - CAS Onboarding & Operations

Southern Illinois University Edwardsville; Edwardsville (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

Southern Illinois University Edwardsville invites applications for the Office Administrator in the College of Arts and Sciences. The role provides essential administrative support to faculty and staff and triages complex inquiries.

It ensures new staff receive materials, access, and services required on hire, and routes contracts and job changes for faculty, GTAs, and guest scholars. The position supports committees, manages scheduling for interviews, and assists with scholarships, grants, and

Qualifications

• Knowledge of administrative procedures and systems.
• Knowledge of computer systems and software.
• Knowledge of arts and communication disciplines.
• Excellent communication skills and ability to coordinate.
• Ability to assess costs and benefits and make decisions.
• Attention to detail in work and records.

Responsibilities

• Coordinates lodging, parking, and university support for guest artists and scholars.
• Uses a Procurement card and handles high-volume purchases and related approvals.
• Hires, trains, evaluates, and disciplines student workers in department offices.
• Reviews for accuracy and compliance with policies.
• Reviews payroll certifications for accuracy and approves or disputes as needed.
• Provides administrative support to committees and assists with materials.
• Manages scheduling for interviews and collects hiring information for searches.
• Supports scholarships and awards processes with departments and recipients.
• Contributes to special projects, licensing, and accreditation efforts.
• Works with Deans/Directors to create reports and assist with events.

Skills

Administrative knowledge

Computer systems

Arts & communication

Excellent communication

Cost/benefit assessment

Attention to detail

Education

High school diploma or equivalent

Tools

Procurement card

Job description

Southern Illinois University Edwardsville invites applications for the Office Administrator in the College of Arts and Sciences. The role provides essential administrative support to faculty and staff and triages complex inquiries.

It ensures new staff receive materials, access, and services required on hire, and routes contracts and job changes for faculty, GTAs, and guest scholars. The position supports committees, manages scheduling for interviews, and assists with scholarships, grants, and