Senior Executive Assistant – Calendar & Travel Support

UnitedHealth Group; Eden Prairie (MN); Hybrid; Confidential; Full time

Job summary

UnitedHealth Group in Minnesota is seeking an Executive Assistant to support senior leaders with calendar management, travel, meetings, and confidential document handling. This fast-paced, office-based role offers partial remote time and the chance to coordinate high-profile meetings and events.

You will manage meetings, prepare materials, process expenses, and help with onboarding as needed, using Microsoft 365 tools and Concur for travel.

Qualifications

• 2+ years of administrative support to leadership in a corporate setting.
• Experience working in a fast-paced, matrix organization.
• Experience handling confidential matters with tact and discretion.
• Proficient in creating PowerPoint presentations, scheduling, catering, and room setup.
• Proficient with Microsoft Office including Word, Excel, Outlook, and PowerPoint.

Responsibilities

• Provide primary support to leadership with schedule, coordinate and manage meetings, expenses & travel
• Maintain and communicate sensitive information in accordance with internal policies
• Manage active calendars and resolve scheduling conflicts to ensure effective time management
• Create, prepare, and distribute meeting materials
• Coordinate travel arrangements and support with broker meetings and external events
• Prepare and format office documentation for various audiences
• Post relevant documentation onto internal systems and communication boards
• Utilize Microsoft 365 software and other applications
• Support onboarding of new employees as needed

Skills

Administrative support

Attention to detail

Discretion

Calendar management

Microsoft 365 proficiency

Education

High school education or equivalent

Tools

Concur

Smartsheet

AMEX Travel

Microsoft 365

Job description

UnitedHealth Group in Minnesota is seeking an Executive Assistant to support senior leaders with calendar management, travel, meetings, and confidential document handling. This fast-paced, office-based role offers partial remote time and the chance to coordinate high-profile meetings and events.

You will manage meetings, prepare materials, process expenses, and help with onboarding as needed, using Microsoft 365 tools and Concur for travel.