Executive Staff Assistant: Strategic Project Coordinator

HunaTek Government Solutions; Washington (District of Columbia); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Disability insurance

401(k) plan

Paid time off

Tuition assistance

Voluntary benefits

Job summary

HunaTek Government Solutions seeks a Staff Assistant (Project Coordinator) to support the Under Secretary, Special Assistants, and Senior Advisors in Washington, DC. The role coordinates administrative and operational processes to advance mission objectives and maintain liaison with key offices, ensuring timely deadlines and proper handling of correspondence and records.

The position requires strong judgment, multi-tasking across locations, and proficiency in travel planning, schedules, briefing

Qualifications

• Six (6) years or more work experience in international politics/foreign policy, military/defense, or security cooperation.
• Six (6) years or more work experience in administration, travel planning, complex logistics, political‑military affairs, foreign affairs, and defense security cooperation.
• Experience working with the U.S. interagency, preferably the Department of Defense, with senior‑level contacts.
• Experience as an assistant to Senior Executive Service/Senior Foreign Service officials, including managing schedules, briefing memoranda, and travel arrangements.
• Experience working with U.S. security cooperation, preferably Foreign Military Sales and/or export control issues.
• Experience in State Department paper content, format, and clearance management, including knowledge management systems such as SharePoint.

Responsibilities

• Coordinate administrative and operational processes to advance key business needs and mission objectives.
• Maintain understanding of major current and long-term issues pursued by the bureau to provide informed support.
• Prioritize competing demands and resolve administrative challenges.
• Provide backup support to process time and attendance records for F/FO personnel.
• Maintain liaison with the Secretary’s Office and related offices to facilitate coordination and information flow.
• Coordinate with bureaus to ensure deadlines are met for work tasked by S/ES and the Under Secretary.

Skills

Interagency coordination

Experience with DoD

Executive-level support

Travel management

SharePoint knowledge

Multicultural teamwork

Problem-solving

English communication

Education

High school diploma or GED

Tools

SharePoint

E2 travel solutions

Job description

HunaTek Government Solutions seeks a Staff Assistant (Project Coordinator) to support the Under Secretary, Special Assistants, and Senior Advisors in Washington, DC. The role coordinates administrative and operational processes to advance mission objectives and maintain liaison with key offices, ensuring timely deadlines and proper handling of correspondence and records.

The position requires strong judgment, multi-tasking across locations, and proficiency in travel planning, schedules, briefing