Senior Executive Assistant & Policy Coordination Lead

HunaTek; Washington (District of Columbia); On-site; USD 90,000 - 135,000; Full time

Benefits offered by this job

401(k) plan

Paid time off

Holidays

Tuition assistance

Career development

Disability insurance

Life insurance

Job summary

HunaTek is seeking a Level III Special Assistant to provide executive, administrative, and program coordination support on the Department of State contract with the CA/FO Front Office. The position ensures timely processing, tracking, and coordination of high-priority communications and briefing materials.

Responsibilities span information flow between senior leaders, clearance routing, SharePoint governance, and preparation of meeting materials, with emphasis on accuracy, deadlines, and

Qualifications

• Must be a U.S. citizen with TOP SECRET clearance.
• Master’s degree preferred; Bachelor’s degree required.
• Minimum 5 years in governmental/public affairs or executive coordination.
• Strong writing, editing, and briefing material capability.

Responsibilities

• Lead end-to-end processing and QA of CA/FO correspondence.
• Coordinate information flow among CA leadership and directorates.
• Oversee clearance and routing of policy papers with deadlines.
• Review daily intelligence briefings and flag critical items.
• Prepare weekly memoranda on consular issues for senior leaders.
• Design and manage CA/FO SharePoint workflows and archives.
• Maintain Staff Assistant Guide and SOPs for CA/FO.
• Prepare briefing materials for senior officials and executives.
• Coordinate high-priority inquiries from Congress and White House.
• Support staff development and leadership training.

Skills

Communication

Organizational skills

Writing & editing

Leadership coordination

Analytical skills

Education

Bachelor’s degree

Master’s degree preferred

Tools

SharePoint

Microsoft Office

Job description

HunaTek is seeking a Level III Special Assistant to provide executive, administrative, and program coordination support on the Department of State contract with the CA/FO Front Office. The position ensures timely processing, tracking, and coordination of high-priority communications and briefing materials.

Responsibilities span information flow between senior leaders, clearance routing, SharePoint governance, and preparation of meeting materials, with emphasis on accuracy, deadlines, and